Administrative Coordinator for Strategic Initiatives

FOUNDATION OVERVIEW

The Elizabeth Dole Foundation (EDF) is the nation’s premier organization solely focused on supporting the millions of military and veteran caregivers and their families. EDF was founded by former U.S. Senator and Cabinet Secretary, the Honorable Elizabeth Dole. Senator Dole is an icon and history maker but was first and foremost a caregiver to her husband, the late Robert J. Dole. Senator Dole’s vision for EDF is to ensure that no military or veteran caregiver, or “hidden heroes”, face their new and often difficult journey without support.

Face the Fight, founded by USAA and its founding partners Reach Resilience and the Humana Foundation, is working to break the stigma surrounding suicide in the military community by raising awareness and fostering real, open conversations around support and hope. One key element of the initiative is the Face the Fight Coalition, a growing cohort of corporations, foundations, nonprofits, and government liaisons charged with raising awareness and support. EDF leads this coalition.

POSITION PURPOSE

The Administrative Coordinator for Strategic Initiatives will report directly to the Coalition Manager, Strategic Initiatives, and primarily focus on Face the Fight. This individual will be responsible for critical administrative functions, including tracking data and managing research and reporting efforts using Salesforce to support informed decision-making. They will also assist in the planning, organization, and execution of a range of virtual meetings and events. As the front door to key stakeholders in the community this role combines scheduling, administrative support, and program coordination to ensure the successful operation and outreach of the Coalition’s initiatives. Additionally, the position supports the Coalition’s mission to engage professionals at all levels, from grassroots nonprofits to Fortune 500 CEOs, by providing valuable data insights and contributing to the ongoing research and reporting that drives strategic progress.

PRIMARY RESPONSIBILITIES

The following list of duties is not exhaustive. EDF may also outline additional responsibilities that are not included in this job description.

Administrative Support:

 ·      Provide administrative support to the Senior Vice President, Strategic Initiatives, and other leadership staff.

·      Assist with scheduling across multiple high-level partners, ensuring coordination between grassroots organizations, corporate executives, and other key stakeholders.

·      Process and respond to general inquiries via phone, email, and online communication.

·      Maintain files, records, and databases, ensuring data integrity and effective filing systems.

·      Prepare meeting materials, presentations, and documentation to support smooth and effective meetings.

·      Create processes around these key functions to ensure team success and operational efficiency.

Program and Event Coordination:

·      Provide support for the Coalition’s committees and working groups. Assist with preparation and logistics for meetings and events.

·      Assist in planning and managing a portfolio of virtual events, including but not limited to, quarterly coalition meetings, partner engagement/cultivation opportunities, and educational webinars. Though limited, there will be some in-person event requirements as well.

·      Assist in pre-planning logistics, on-site management, execution, and post-event wrap-up for selected events.

·      Support on invitations, VIP and speaker arrangements, stakeholder engagement, and draft agendas/run-of-show planning.

MINIMUM REQUIREMENTS

·      Bachelor’s degree and 2+ years' experience in a professional office environment

·      Strong background in scheduling, research, organization, and writing.

·      Proficiency in Microsoft Office 365, SharePoint, and virtual meeting platforms.

·      Knowledge or prior use of CRM databases (e.g., Salesforce) required.

·      Excellent interpersonal skills with the ability to communicate clearly and accurately.

·      Demonstrated professional standards with an unwavering commitment to ethical conduct.

·      Ability to work independently or as part of a team in a fast-paced environment.

·      Energetic, optimistic, with a passion for helping others and maintaining positive relationships.

·      Highly energized with ability to engage and respond on a professional level to a broad range of stakeholders, from grassroots nonprofits to Fortune 500 CEOs.

·      Ability to work with the military/veteran community and donors to provide excellent and timely customer service.

SUPERVISORY RESPONSIBILITES

This position does not have direct supervisory responsibilities.

COMPENSATION AND BENEFITS

EDF’s compensation strategy is based on equity and transparency. When determining salary offers, the candidate’s directly applicable experience will be taken into consideration as well as internal equity within the range. The starting pay range is between $21.63 and $23.56 per hour.

Benefits offered include generous company contributions towards medical insurance, company-paid dental and vision insurance, company-paid life insurance and short- and long-term disability, paid time off including paid holidays and paid parental leave. We also offer a retirement plan with an automatic company match, and the option to contribute towards a Flexible Savings Account for eligible medical, dependent care, parking and transit expenses. 

PHYSICAL DEMANDS AND WORK ENVIRONMENT

•        This a hybrid role based out of Washington, DC with expectations to be physically in the office 3 days/week and as needed.

•        Ability to travel up to 15% 

•        Ability to work remotely from home and within an office environment and have significant interaction via telephone, videoconference, IM, and email with EDF’s national team. 

•        Ability to communicate orally. Hearing and vision within normal ranges for conversation and receiving/reviewing documents and information.

•        Ability to routinely use standard office equipment such as computers, phones, photocopiers, and filing cabinets.

•        Ability to sit for extended periods of time and extensive work at a computer monitor and phone.

•        No heavy lifting expected, up to 10lbs occasionally.

Interested candidates should submit a resume and cover letter with the position title in the subject line to apply@elizabethdolefoundation.org.