Executive Assistant

Executive Assistant

Full Time, Exempt

Remote in U.S.

Position Summary

The Executive Assistant will be responsible for managing all aspects of administrative support for the President as well as the Executive Director of Economic Security Project, including calendar management, travel arrangements, expense reimbursements, and other executive functions. In addition, this role will include preparing the President for public events, meetings, and speaking engagements by providing briefing materials, preparing talking points, and conducting pre-event research to ensure that the President is equipped with insights into the attendees and event goals. The ideal candidate is a skilled communicator with a background supporting leaders in the political or social impact sector and possesses the strategic awareness to ensure each engagement is meaningful and aligned with our organization’s goals.

About Us 

We believe in an America where everyone has the freedom and stability required to thrive. 

We are strongest when people are the authors of their own lives. But the inequalities in wealth and power created by bad actors, structural racism, and outdated ideas on how the economy should work have left us all more insecure and less resilient. We can make a different set of choices. 

The Economic Security Project advocates for ideas that build economic power for all Americans. We legitimize bold ideas by supporting cutting edge research and elevating champions, win concrete policy victories for the communities that need to see change now, and provoke the conventional wisdom to shift what’s considered possible. Our team of academics, organizers, practitioners and culture makers disburse grants, run issue campaigns, develop creative interventions and research products, and convene to encourage investment and action from others. 

We pick our fights based on our analysis of where strategic mobilization of people and resources could turn emerging trends into concrete policies. Our current efforts include putting cash into people’s pockets with a guaranteed income and policies like the Child Tax Credit and Earned Income Tax Credit; and keeping corporations out of them by checking the unprecedented concentration of economic power with antimonopoly action. We believe these fights will get us closer to a world where families can pay the heating bills and make the rent, where consumers have choices and small businesses, a fighting chance. A future where we all have a chance not to just survive, but thrive with dignity. 

Our Track Record 

We’ve convened thousands in briefings, workshops, and marquee events to strategize and set the agenda for a more just political economy. We passed policies in over seven states to modernize the tax code, won over $1 trillion in checks for families in response to the pandemic, and spearheaded the federal fight for a guaranteed income for kids in the form of the expanded Child Tax Credit. These cash-based policies reduced poverty in the middle of a recession, in the words of one observer, “defying gravity”. 

And we’ve built the field by investing over $25 million directly into groundbreaking research; pilots and task forces; coalitions and campaigns; new initiatives and organizations; and trend-setting narrative and cultural interventions to advance racial and economic justice and reset the conversation. As a result, ideas that were once considered impossible are now at the center of a vision for an economy where people are the authors of their own lives. 

We’ve worked alongside thousands across the country exercising political muscle, moral imagination, and on-the-ground experimentation. It’ll take this and so much more in the years ahead; we are in a broader fight for a multiracial democracy and an economy that works for all. Our task is to deliver and we’re looking for talent to join us in the fight. 

Our Team and Culture

Our successes are due in large part to the diverse team we’ve assembled from a wide range of fields – from campaigners to policymakers to activists to academics. We’re building an organization that supports and resources our staff to drive forward work that is critical to our mission. 

We are committed to creating a best-in-class staff experience that promotes growth and performance, which requires a culture of active problem-solving, feedback, communication, and accountability. As a fully remote organization, ESP staff can work from anywhere in the country. We actively support and encourage people taking time away from work, including two weeks of full office closures and a six-week sabbatical at 5 years of service, in addition to our standard PTO. You can find more information on our full benefits offerings below.

Our internal work is deeply rooted in our values around diversity, equity, and inclusion, ensuring that our policies and processes are equitable and informed by a wide range of lived experiences. We invest in our people’s professional development and promote regular conversations about career goals and growth opportunities. We provide opportunities to come together in person for both strategic planning and relationship-building, and we’re always up to take a game of trivia a little too seriously.

Responsibilities

Administrative & Executive Support - 50%

• Scheduling and Calendar Management: Coordinate and prioritize the calendars of the President as well as the Executive Director, scheduling meetings, appointments, and travel to ensure efficient time management.
• Travel Arrangements: Book flights, hotels, and ground transportation; create detailed itineraries; and ensure the preferences of the President and Executive Director are accommodated.
• Expense Management: Track, report, and reconcile expenses for the President as well as the Executive Director, including managing reimbursements for travel, meals, and other business expenses.
• Document Management: Organize and maintain files, ensuring easy access to important documents like briefings, talking points, and agendas.

Research, Planning & Preparation for Events & Meetings - 25%

• Strategic Event Planning: Help prioritize events for the President based on the organization’s goals, offering insights on the most impactful engagements.
• Liaison with Event Organizers: Communicate with event planners to clarify agendas, understand the audience composition, and ensure strategic alignment for the President’s participation.
• Event Briefing: Prepare the President for events by researching attendees, funders, and key individuals, understanding their backgrounds, interests, and areas of influence.
• Talking Points and Briefing Materials: Develop and edit talking points, summaries, and briefing documents in partnership with Communications to help the President engage effectively.
• Stakeholder Analysis: Research and analyze stakeholders, political figures, or key decision-makers to ensure the President is well-informed; coordinate with development to prep President for donor meetings.

Communication and Coordination - 25%

• Internal and External Communication: Act as a point of contact for key stakeholders and maintain relationships with other political offices, funders, and organizational partners for the President and Executive Director.
• Request Management: Screen and prioritize incoming calls, emails, and requests, handling minor requests independently and ensuring only the most critical reach the President.
• Email and Correspondence: Draft and manage emails, letters, and other communications on behalf of the President, ensuring they reflect the President’s tone and message.
• Meeting Management: Prepare agendas for meetings when requested, take notes, and handle follow-up actions to ensure meeting goals are achieved and responsibilities are tracked.

Experience and Qualifications 

• Proven experience supporting high-level executives, ideally within political or nonprofit sectors, with a demonstrated ability to handle complex scheduling, travel arrangements, and expense management.
• Expertise in coordinating and managing busy executive calendars, prioritizing engagements, and ensuring optimal time management for high-stakes meetings and events.
• Strong background in managing and reconciling expenses, processing reimbursements, and maintaining organized and accessible filing systems for key documents, briefings, and agendas.
• Experience in planning and prioritizing executive engagements, with insights on leveraging events and meetings for maximum impact. Background in liaising with event organizers to clarify objectives, agendas, and event logistics.
• Skilled in researching stakeholders, donors, and key figures, and synthesizing information to prepare comprehensive briefing materials and talking points that align with the executive's strategic goals.
• Familiarity with the political landscape, including experience preparing legislative or policy summaries to keep the executive well-informed on issues relevant to their mission.
• Proven ability to serve as a primary contact for high-level stakeholders, handling communications with diplomacy and maintaining strong relationships across political offices, funding organizations, and partner institutions.
• Skilled at drafting emails, correspondence, and talking points that reflect the executive’s voice, with excellent attention to detail and tone.
• Capable of managing incoming communication, exercising discretion to prioritize critical matters, and supporting meeting needs through agenda preparation, note-taking, and tracking follow-up actions to ensure accountability.

Preferred Attributes & Skills 

• Experience supporting a leader with a political or advocacy focus is highly preferred, bringing a strong understanding of the demands and sensitivities in a politically active environment.
• Comfortable adapting quickly to changing priorities, managing urgent tasks, and handling confidential information with the utmost discretion.
• Degree in Political Science, Communications, Public Policy, or a related field is preferred but not required.

Work Environment

The Economic Security Project is a virtual office with staff across the country.

Salary

The starting salary for this position is $67,000-86,500. The final salary will depend on experience and location. This role includes a comprehensive benefits package.

Benefits

ESP provides a robust benefits package which includes the following:

• Medical, vision, dental insurance with premiums fully covered for employees and their dependents
• Worker’s Compensation
• Long and short term disability insurance
• Basic Life Insurance with a 50K maximum
• 401K with a 3% contribution upon start date; an additional 1% at year-end
• Full office closures for the week of July 4, and between December 25 and January 1
• PTO - 136 vacation hours, 80 sick leave hours, 9 standard holidays, 2 floating holidays, and 20 hours of volunteer leave
• 6-week paid sabbatical after 5 years of full-time service
• Connectivity and home office stipends, and wellness use bonuses (taxable)
• Annual professional development budget
• Organization-provided computer or $50/month bonus for employees who choose to use their own
• Access to commuter and flexible spending accounts

Because the Economic Security Project values a diverse and representative workplace, people who identify as Black, Indigenous, and People of Color, and people of all gender identities are strongly encouraged to apply. ESP is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding, and enables each of us to realize our potential. Our work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.