Operations and Events Associate

Job Description: Operations and Events Associate

ORGANIZATION DESCRIPTION:

At ICJS, we hold that engaging interreligiously in public is vital for a healthy democracy. We serve as a vital space in public life—a hub for fostering interreligious community. We bring religiously diverse people together to learn and encounter each other. 

We recognize that people do not neatly fit into predefined categories. We welcome everyone interested in the vision and mission of ICJS. We include people who check any box(es) or no box as their religious identity.

Our mission statement: To dismantle religious bias and bigotry, ICJS builds learning communities where religious difference becomes a powerful force for good.

POSITION SUMMARY:

The Operations and Events Associate plays a role in nearly all functions of the organization, bringing their energy and focus to building and maintaining a smoothly functioning work environment. This position handles a broad range of responsibilities from event planning to program assessment to facility management. The ideal candidate is a team player with a wide range of interests and skills. 

The Operations and Events Associate stays alert to potential improvements in organizational systems and will develop new operations and procedures as needed. They will contribute to program enhancement through strategizing about participant engagement in online programming planning, being part of the public event planning team, and building a culture of assessment. The Associate will assist with financial tracking and will maintain a safe, well-kept facility for employees and visitors. This position reports to the Senior Director for Program, Scholarship, and Operations.

POSITION RESPONSIBILITIES: 

Operations:

Office systems: 

• Support office operations by managing office systems and suggesting improvements, as needed.
• Respond to public inquiries received through our information line and email account.
• Manage retention, retrieval, and disposal of records.

Finance:

• Assist with tracking organizational spending.
• Create a quarterly memo of expenditures for each project.
• Maintain files of receipts and invoices.

Facility management: 

• Act as point of contact and liaison for contracts related to IT, security, housekeeping, equipment, and any other building and grounds maintenance. Monitor annual schedule of maintenance and assure that contracts are renewed and upkeep is scheduled.
• Oversee and troubleshoot alarm system and other aspects of building security.
• Arrange and oversee building repairs as needed.
• Track inventory of office supplies and place orders as necessary.

Program Assessment and Coordination: 

Culture of Assessment

• Develop and manage surveys for all ICJS programs and events.
• Track metrics throughout the year.
• Encourage and support the staff to embrace a culture of assessment.
• Create an end-of-year picture of evaluations and metrics for assessing progress and needs.

Enhancement of Public Programs and Events: 

• Support other staff to build participant engagement in public facing events and courses.
• Review and edit slide presentations for ICJS courses and events.
• Assist with Zoom set-up and provide support for remote attendees at public events.

Event Planning

• Participate on the staff Public Events Team.
• Handle logistics for public events, including coordinating with partners at other locations when appropriate.
• Ensure the facility is ready for meetings, classes, and other public events.

For all categories above: Other duties as assigned

QUALIFICATIONS:

• Demonstrated interest in our mission and vision.
• Outstanding communication and interpersonal abilities.
• Familiarity with office management procedures.
• Excellent organizational skills.
• Attention to detail.
• Commitment to confidentiality.
• Proficient knowledge of Google Workspace (including Drive, Slides, Docs, and Sheets).
• Familiarity with Canva is helpful.
• BA/BS degree.

If much of this posting describes you, we encourage you to apply. ICJS acknowledges the research which shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications and recognizes that it is highly unlikely that any applicant meets 100% of the qualifications. 

ICJS is an equal opportunity employer. We celebrate diversity and are committed to creating a space of belonging for all employees. See our ICJS values for more.