Senior Events and Operations Coordinator

The California Pan-Ethnic Health Network (CPEHN) is seeking a full-time Senior Events and Operations Coordinator. CPEHN is a statewide health policy organization focused on addressing racial and ethnic health disparities. CPEHN works closely with communities of color across the state to elevate local voices and health issues to state and local policymakers and help communities of color advance policy change and structural reform that creates equitable conditions for their communities. This position may be based anywhere in California. CPEHN maintains physical offices in Oakland, Sacramento, and Los Angeles and has a hybrid work policy (occasional air traveled required). CPEHN has a mandatory up-to-date COVID-19 vaccine policy.

The Senior Events and Operations Coordinator is responsible for coordinating CPEHN’s internal and external events and meetings, including: meetings, convenings, and conferences, scheduling meetings, and drafting agendas for team, partner, and project meetings. We are looking for someone to join our team who has experience with event planning (both virtual and in-person), proficiency with technology, excellent communication and time management skills, and is solutions and detail-oriented.

Our ideal candidate is someone who has a proven track record of planning high-quality, engaging, and inclusive events. They are someone who is able to manage a high volume of work with efficiency, proactive and solution-oriented, has strong attention to detail, and is a clear, concise, and compassionate communicator.

Key Job Duties:

·      Lead coordination and planning of CPEHN’s internal and external events and meetings including: developing a timeline of events, coordinating event logistics and follow-up, and other related duties

·      Oversee logistics and coordinate strategic update process for Board meetings

·      Maintain and optimize event resources including venues, policies, and best practices for in-person and virtual events

·      Schedule meetings and coordinate travel for Executive Director and Leadership Team as needed

·      Provide high-level support to the Executive Director by preparing for meetings, including drafting slides, preparing talking points, etc.

·      Compile receipts and prepare Expense Report for Executive Director and Leadership Team, as assigned

·      Serve as a “Help Desk,” directing staff to answers regarding CPEHN’s policies and procedures – empowering staff to be self-sufficient for frequently asked questions

Essential Skills:

·      Strong ability to quickly take the lead in planning and executing events from concept to completion, ensuring smooth logistics and impactful outcomes

·       Excellent time management skills – ability to juggle high volume of work/competing tasks while maintaining quality and attention to detail, has system for keeping track of projects, able to work with many different work styles, and asks for help when needed

·      Proactive and solution-oriented – ability to anticipate challenges that may arise and respond with a solution-oriented mindset

·      High attention to detail – notices and fixes errors, acknowledges mistakes and turns them into learning opportunities

·      Clear, concise, and compassionate communication – communicates well with others, shares context, and asks questions to understand others’ perspectives

Required Qualifications:

·      At least 3 years of event planning experience, including virtual and in-person events

·      Proficiency with Zoom Meeting and Zoom webinar, and other cloud-based technology. CPEHN uses: Concur, Slack, Box, Calendly, Outlook, etc.

·      Skilled operation of computer, copier and telephone

Compensation and Benefits:

$70,000 - $72,000. At CPEHN, we understand the importance of benefits and how they contribute to the overall well-being of our staff. We provide excellent benefits (100% employer paid health and dental insurance, up to 10% employer retirement contributions, sabbatical leave, generous PTO with 1 week winter holiday every year, frontloaded sick leave, and more). CPEHN provides all employees with professional development funds to grow and hone skills relevant to their work.

Culture:

We center equity at the heart of our culture, which can be seen in our hiring, salary transparency, and our commitment to the growth of our staff. We pride ourselves in uplifting a healthy work-life balance, which includes weekly “Fun Time” and annual “Fun Days” set aside to allow break time and opportunity for fun, and flexible hybrid work.

To Apply:

Submit your application through this link: https://cpehn.bamboohr.com/careers/27.

 CPEHN is an equal opportunity employer and is committed to identifying and developing the skills and leadership of people from diverse backgrounds. Bilingual individuals are encouraged to apply.   

CPEHN Values: Integrity | Equity | Collaboration | Commitment