Manager of Contracts and Grants

JOB DESCRIPTION

Manager of Contracts and Grants Location: New York, NY

New York Common Pantry (NYCP) is one of the city's largest food pantries, providing food assistance, case management services, senior food provision, nutrition education, and hygiene services. We are a dynamic, mission-driven organization experiencing rapid growth and expansion.

NYCP is a poverty-fighting organization that reduces hunger and promotes dignity, health, and self-sufficiency by using a holistic approach to reach over 122,000 distinct people -- over 729,000 visitors each year. Last year, we served over 11 million meals. Through an array of programs that we offer, we look to establish long-term stability for those we serve.

The Grants and Contracts Manager manages the organization's grants and contracts from Federal, State, City, and local agencies and private foundations. This position will collaborate with Food Programs and Development key members to meet monthly, quarterly, and annual contractual reporting requirements and prepare necessary budget documents for applicable grant applications. The Grants and Contract Manager will report directly to the Senior Director of Finance (SDF). This full-time, exempt position offers the flexibility of a hybrid work arrangement, designed to blend in-office collaboration with the convenience of remote work.

Responsibilities:

• Collaborate with key stakeholders in Food Programs, Operations, and Development to identify, secure, and manage grants and contracts.
• Develop and maintain a comprehensive grants and contracts management calendar, ensuring all deadlines and reporting requirements are met.
• Collaborate with Program and Development teams to create detailed and accurate grant and contract budgets, and assess and implement necessary modifications to ensure alignment with financial goals and funding requirements.
• Monitor spending across all grants and contracts, ensuring compliance with funding requirements and organizational policies.
• Assess and implement necessary budget modifications in coordination with Program and Development teams.
• Oversee the vouchering process for government grants and contracts, ensuring timely and accurate submission.
• Respond promptly to funder inquiries, addressing any disallowances or discrepancies and ensuring successful resolution.
• Conduct monthly review meetings with Program leads to analyze reports and track progress on grants and contracts.
• Assist with the agency's annual budgeting process, providing financial oversight and support.
• Contribute to the agency’s annual financial audit by ensuring accurate financial reporting and documentation.
• Manage the organization’s Accounts Receivable, ensuring proper documentation and timely collections.
• Other responsibilities as assigned.

Qualifications:

• A minimum of a Bachelor's degree is required, with a concentration in accounting or finance preferred.
• A minimum of three (3) years of relevant work experience is required.
• Commitment to helping communities in need and NYCP's work and mission.
• Experience with multiple government grants administration and contracts and an understanding of and experience with non-profit financial models is necessary.
• Experience with indirect and direct expense allocations to grants and contracts.
• Ability to work in a collaborative team environment.
• Familiarity with FUND EZ is a plus.
• Strong Excel skills. Excellent analytical, verbal, and written communication skills are required.
• Must be able to work independently and in a team environment.

This is not an exhaustive list of all responsibilities, duties, skills, effort requirements, or working conditions associated with the job. While this is intended to reflect the current job accurately, management reserves the right to revise the job or require other or different tasks to be performed as assigned. This description does not constitute a contract of employment, and NYCP may exercise its employment-at-will rights at any time.

New York Common Pantry is an Equal Opportunity Employer. It is committed to providing equal employment opportunities to you without regard to race, creed, color, religion, national origin, sex, sexual orientation, pregnancy, marital status, age, veteran status, medical condition or disability, genetic information, gender identity, or any other protected status under federal, state, or local law.

Pay: $80,000 - $90,000/annual - commensurate based on experience

Benefit:

• Paid time off, including Vacation, Personal, and Sick
• Medical, Medical Expense Reimbursement Plan, Dental, and Vision insurance
• Paid Holidays
• 403(b) Retirement Account
• Employer Paid Life Insurance, Short-Term, and Long-Term Disability
• Pre-tax Transit benefits
• Voluntary Pet Insurance

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