Senior Manager, Grantmaking Resource Center (GRC)

The National Endowment for Democracy (NED) is a 501(c)3 grantmaking foundation that receives an annual Congressional appropriation in excess of $310 million and is governed by a private, bipartisan Board of Directors. This unusual arrangement positions NED to play a unique role as America’s leading foundation for freedom, empowering the institution to be nimble, innovative, and risk-taking in support of democratic activists, civil society organizations, independent media, and the NED family core institutes (the International Republican Institute, the National Democratic Institute, the Center for International Private Enterprise, and the Solidarity Center).

 We seek a motivated, energetic, organized, and resourceful Senior Manager, GRC who is a mission-oriented team player, and who would be excited to join a fast-paced Grantmaking Resources Center team. This position is based in Washington, D.C.

 Position Summary:

The Senior Manager, Grantmaking Resource Center (GRC) with a focus on Pre-Award Coordination is responsible for the overall workflow management of the Endowment’s proposal intake and review cycle, reporting to the Senior Director, Grantmaking Resource Center (GRC).  The Senior Manager leads the GRC function responsible for facilitating, documenting, and ensuring the integrity of the business process for all of the teams involved in the pre-approval phase of the grant lifecycle. The Senior Manager supervises the proposal intake sub-team within the GRC and ensures the quality and efficiency of the process, working collaboratively with the other functions of the GRC and across the organization to achieve GRC and institutional objectives.

 Responsibilities:

• Supervises a team of Program Assistants who support NED’s pre-approval proposal intake and review process
• Manages pre-award processes, ensuring appropriate coordination is taking place across departments. Flag and help resolve information flow and workflow bottlenecks, raising issues to the Senior Director and Vice Presidents as appropriate
• Oversees the production and dissemination of the proposal docket to senior leadership and the board of directors, with attention to accuracy and quality assurance
• Sets the annual  review calendar with input from internal and external parties
• Monitors and provides regular updates and analysis on the proposal intake and review process for senior staff
• Generates new process ideas and guidance as needed in response to new challenges or to improve efficiencies through coordination with grantmaking departments
• Maintains process documentation and updates as needed, ensuring easy availability of process resources for staff, in collaboration with documentation and training function of GRC.
• Conducts an annual review of templates and guidelines to ensure updates align with guidance and process documentation, in collaboration with documentation and training function of GRC.
• Works closely with the Grant Systems function of the GRC on pre-approval systems issues
• Develops and maintains strong working relationships with internal teams and counterparts at NED’s four core institutes
• Perform other duties as may be assigned.
• The level of responsibility and independence in assigned tasks will increase with experience.

 Qualifications:

• BA or BS degree or equivalent experience required
• 8-10 years of experience in an office environment with increasing levels of responsibility. Prior experience with business systems, foundation or nonprofit administration, or grants management preferred.        
• Prior supervisory experience a plus.
• Appreciation of the NED’s mission. Related regional, functional, and language capabilities a plus.
• Experience with process management, documentation, and coordination.
• Experience with Salesforce, grants management system, or other workflow/enterprise management system
• Proficiency in MS Office, Teams, SharePoint, ShareFile
• Experience in training and developing training materials
• Customer service orientation
• Good judgment, resourcefulness, and problem-solving skills
• Excellent oral and written communication skills
• Highly organized and efficient; able to prioritize work based on minimal direction and multiple competing priorities
• Strong interpersonal skills; able to liaise effectively between staff of different levels and across functions
• Ability to work independently, take initiative, and be responsive to staff requests
• Familiarity with international activities/issues relevant to NED’s operating environment.
• Authorized to work in the United States.

To Apply:

Applications must include a cover letter, resume, desired salary, and contact information for three professional references, of which one should be a supervisor. Please, no phone call inquiries.

Located in Washington, D.C., the salary range for this role is $ 85,250 – 136,125 USD, plus benefits. The final offer for a successful candidate will be determined by a combination of factors, including, but not limited to, skill set, level of experience, education, and market considerations.

At NED, we recognize that our most important asset is our people. We value the diversity of skills and perspectives our team brings to our work. We believe an inclusive and supportive work environment fosters a culture of respect and appreciation for all individuals. NED is committed to creating a workplace that allows everyone to be their authentic selves and make meaningful contributions to our organization, our grantees, and our world.

NED strives to create a work experience that supports the well-being and healthy work-life balance of our employees. Our comprehensive benefits package offers health insurance (includes no copay for mental health services), a generous retirement savings plan, paid parental, vacation, and sick leave, a hybrid workplace model, flexible work schedules, and wellness initiatives to ensure a positive work-life balance.

NED is dedicated to creating an environment of respect and collaboration where everyone is encouraged to participate and take ownership of their work. We offer flexible work schedules and, for most positions, the opportunity for weekly telework days. This hybrid approach allows our employees to balance their work and personal lives while still participating in the collaborative process at the heart of our mission.

The NED is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other legally protected characteristics covered by applicable law. The NED is committed to working with and providing reasonable accommodation for all qualified individuals and bases all employment decisions on qualifications, merit, and business need. The NED believes that diversity and inclusion among our team members are critical to our success as an organization operating globally and seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

For more information, please visit our website at www.ned.org  or careers@ned.org.