Part-Time Office Manager

Founded in 2004, BME Strategies is a Massachusetts-based consulting firm specializing in providing Public Health design and implementation programming for local, regional and state governments.

Position Description

The Operations Manager provides bookkeeping, operations, and general administrative support for BME Strategies. The Operations Manager is an experienced bookkeeping and operations professional, assisting firm leadership in improving the systems that enable a growing, high-performing team to focus on supporting BME Strategies’ clients. The Operations Manager is committed to efficiency and quality improvement, as well systems development without adding unnecessary layers or bureaucracy. This is a fully remote, part-time position with flexible scheduling estimated at approximately 20-25 hours weekly.

Duties and Responsibilities

Financial

• Maintains complete client files and supports monthly client invoicing
• Processes payroll for employees (biweekly) and consultant invoices (monthly)
• Processes expense reconciliation for employees and client expense invoicing
• Tracks quarterly tax reporting by outside vendor to ensure compliance
• Files and updates any necessary state registrations for new business or new employees
• Other bookkeeping duties, as assigned by the Executive Director

Administrative

• Supports firm hiring including job posting, applicant tracking, candidate correspondence and screening, coordination of interviews and onboarding plans 
• Supports administrative duties associated with new employee onboarding
• Supports administrative associated with firm events, such as location/space and food coordination 
• Maintains employee documents and compliance within online HR system (Gusto) and state reporting and filing requirements
• Supports annual benefits selection and open enrollment periods
• Takes initiative to consistently identify areas of operational improvement 

General Operations

• Responds to general web inquiries and routes communications to appropriate staff
• Maintains website through regular updates and link monitoring
• Supports internal organizational systems such as digital file management and archiving
• Other functions, as assigned.

Education and Experience

A successful candidate will have a Bachelor’s Degree preferably in finance, accounting, or HR/Admin and 3-5 years experience in an operations role.Excellent written and verbal communication skills, the ability to balance multiple tasks with excellent organizational skills and attention to detail is a standard across BME Strategies. Significant experience with Quickbooks Online and spreadsheet software (Sheets, Excel, etc.) is required.