Staff and Scheduling Assistant

The Office of U.S. Senator-elect Ruben Gallego seeks a highly motivated and detail-oriented Staff and Scheduling Assistant in Washington D.C. This entry-level position offers an exciting opportunity to contribute to the Senator’s success by managing administrative tasks and assisting with scheduling and constituent services.

Salary: Competitive, commensurate with experience

Key Responsibilities:

• Serve as the first point of contact for visitors, providing exceptional customer service at the front desk.
• Answer and direct incoming phone calls, take messages, and handle constituent inquiries efficiently.
• Assist with managing incoming mail and email, ensuring correspondence is logged and routed appropriately.
• Maintain and update scheduling databases and ensure accurate tracking of the Senator’s commitments.
• Act as a point of contact for the Senator’s staff, constituents, and external stakeholders regarding scheduling inquiries.

Qualifications:

• Bachelor’s degree or equivalent professional experience.
• Strong organizational skills with a keen attention to detail and the ability to multitask in a fast-paced environment. 
• Excellent communication skills, both written and verbal, with a professional and friendly demeanor.
• Ability to work flexible hours, including occasional evenings and weekends. 
• A professional demeanor and discretion, especially when handling sensitive or confidential matters.

Interested candidates should submit a resume, cover letter, and three professional references to GallegoSenateResumes@gmail.com with the subject line: “Staff/Scheduling Assistant Application – [Your Name].” Applications will be reviewed on a rolling basis until the position is filled.