Operations Manager

Job Description

The Prevention Project at the Center for Human Rights & Global Justice (CHRGJ) at NYU School of Law is seeking to hire an Operations Manager to assist with a range of tasks related to administering the project’s finances, grants, personnel, and events. This is an at-will position currently funded through the end of 2024, with renewal in 2025 anticipated pending future funding.

Hours: 15–20 hours per week (precise hours and days of the week are flexible)

Salary: $35–48 per hour, commensurate with experience and qualifications

Anticipated Start Date: Early September 2024 (appr. September 3)

Responsibilities:

The Operations Manager will carry out a range of operational and administrative tasks, including but not limited to the following:

Finance

• Budgeting – manage the project’s overall budget and grant-specific budgets, including monitoring spending, preparing budget proposals for grant applications, and maintaining salary allocations for personnel expenses across funding sources;
• Procurement – onboard suppliers, manage contracts, and execute payments for goods and services, honorariums, stipends/awards, reimbursements, and other types of expenditures;
• Administration – interface with NYU’s finance, grants administration, and research support teams to align project administration with School of Law and centralized university processes;

Grants Administration

• Proposals – manage proposal timelines and assist with proposal development, including preparing budget proposals for grant applications;
• Reporting – track grant reporting deadlines and manage process of developing financial and narrative reports;

Personnel

• Student Programs – onboard student RAs and interns and manage program requirements, including recruitment and evaluation processes and payments;
• Human Resources – manage HR processes for project staff positions, including assisting with recruitment, onboarding, visa sponsorship, etc.;

Events

• Event Planning – manage logistical tasks related to planning and hosting events, including booking travel, obtaining guest access to facilities, ordering supplies, submitting guest reimbursements, arranging venue and catering, ensuring accessibility, etc.;
• Onsite Event Support – help run occasional in-person events, including room set-up and managing facilities and catering logistics;

If capacity allows, the Operations Manager may also assist with communications tasks, such as managing the website, maintaining email lists, and drafting newsletters.

Qualifications:

Required

• Degree in finance, administration, or other relevant field
• Prior experience with budgeting, procurement, and event management
• Strong skills with Excel, including creating spreadsheets for financial accounting
• Competency with core business applications (MS Office, Google Workspace, etc.)
• Authorization to work in the United States
• Located in the New York tri-state area (NY, NJ, CT)

Preferred

• Familiarity with NYU’s finance, operations, and/or grant management systems (e.g., UDW+, iBuy, Concur Travel & Expense, Cayuse, etc.) strongly preferred
• 3+ years of experience in finance, administration, or other relevant field
• Experience performing operational/administrative functions in a higher education setting
• Experience with grant administration
• Ability to travel into New York City as needed

EOE/AA/Minorities/Females/Veterans/Disabled/Sexual Orientation/Gender Identity

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. Women, racial and ethnic minorities, persons of minority sexual orientation or gender identity, individuals with disabilities, and veterans are encouraged to apply for vacant positions at all levels.