Vice President of Finance

Position Title: Vice President of Finance

Reports To: President and CEO

Community: Org-wide

Office Location: Oakland, Milpitas, Redwood City, or Contra Costa County (up to 50% hybrid role of in-person and remote)

Compensation: $151,000, generous benefits package

Status: Full-time, exempt

About Fresh Lifelines for Youth

Fresh Lifelines for Youth is an award-winning non-profit whose mission is to partner with youth to unlock their potential, disrupt the pipeline to prison, and advance justice in California and beyond. By 2030, through partnering with young people, communities, and systems, FLY will contribute to the fight for equity and justice by taking concrete steps to dismantle California’s pipeline to prison, equip 30,000 youth to transform their lives and create meaningful opportunities for them to live healthy, free, and productive lives. For more information about Fresh Lifelines for Youth, please visit: www.flyprogram.org

Vice President of Finance - Position Summary

The Vice President of Finance is responsible for overseeing the financial strategy, financial planning and budgeting, audit and grants compliance, and risk management for an $11.5M nonprofit organization. Leading a team of five, this role focuses on financial stability and sustainability and leads the development and implementation of a comprehensive financial strategy that aligns with the organization’s mission and strategic objectives. As a critical member of the executive team, this role will serve as the primary financial advisor to the CEO, Board, and senior leadership, providing insights and analysis to guide strategic decisions.

Financial Strategy and Planning

• Lead the development and execution of a long-term financial strategy and scenario planning aligned with the organization’s mission and goals.
• Oversee the annual budgeting process, ensuring alignment with programmatic and strategic objectives.
• Analyze and report financial data to the CEO, Board, and senior leadership team, providing insights to guide decision-making.
• Manage cash flow and forecast future financial needs, ensuring adequate reserves and liquidity.
• Develop and implement systems to manage risk, including risk assessments and internal controls.

Financial Management and Compliance

• Ensure accurate, timely, and transparent financial reporting, including monthly, quarterly, and annual reports.
• Manages internal controls, conducts internal audits and reconciliations to identify any gaps or red flags.
• Oversee the preparation and submission of financial statements in compliance with GAAP and applicable regulatory requirements.
• Ensure compliance with all state and federal regulations governing nonprofit finances, including 990 filings and grant reporting.
• Manage annual audit processes and liaise with external auditors and tax advisors.
• Maintain and improve accounting systems, policies, and procedures to ensure efficient and compliant financial operations.
• Collaborate with HR during open enrollment to finalize benefits negotiations
• Manage FLY’s 403b Retirement Program
• Manage and monitor FLY’s investment portfolio, ensuring alignment with the organization’s investment policy statement (IPS) and compliance with all relevant regulations. Alongside FLY’s investment brokers, conduct regular portfolio performance assessments, risk analyses, and reporting to support strategic decision-making and ensure portfolio sustainability

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Grants and Contracts Management

• Provide oversight and support with grant invoicing and reporting, including budget preparation and compliance requirements.
• Coordinate with development and program staff to prepare financial information for grant applications and funder reports.
• Implement best practices in grants management and cost allocation processes.
• Oversee grant spending to ensure compliance with grant requirements, and applicable codes of federal regulations to ensure satisfactory audits 

Board and Executive Collaboration

• Serve as the key liaison to the Finance Committee of the Board of Directors, preparing reports and presentations as required.
• Participate as a key member of the executive team in organizational strategy and decision-making processes.
• Collaborate with the Board and CEO on financial planning, risk management, and sustainability strategies.
• Support the CEO and the FLY board to implement and update as necessary, FLY’s investment policy. 

Team Development/Leadership and Staff Capacity Building

• Oversee, direct, and organize the work of the accounting and contracts team (team of five, two direct reports)
• Establish and monitor team performance and development goals, establish priorities, and conduct annual performance reviews.
• Coach and support team; provide professional development resources as needed.
• Oversee staff training efforts around financial, compliance, and operating systems. 
• Maintain a strong internal presence to model love, courage, and deep commitment to FLY’s values

Position Requirements

The ideal candidate will have a deep commitment to equity, social, racial, and economic justice. They will have extensive knowledge of Finance, Accounting, and Government Grants. The candidate will believe in FLY’s vision and mission and will resonate with FLY’s values: accountable, dedicated, respectful, equitable and just, loving, innovative, hopeful, and youth-centered. 

Compensation & Benefits

This position is a salaried, non-exempt role at a rate of $151,000 with differential pay options based on an advanced degree and, when applicable to the role, speaking another language. Our Total Rewards Package also includes the following: 

• Full medical dental, vision, and chiropractic healthcare and retirement contribution match
• 10+ PTO Days
• 12 Holiday Days
• FLY provides 3-4 additional "rejuvenation days off" twice per year in July and December 
• Annual Wellness Funds 
• Annual Professional Development Funds
• Employee Assistance Program (paid for by FLY)
• Annual Staff Retreat, Holiday Party, End of Year Celebration, Team Off Sites, and other FLY Events. 
• Customize your Work Schedule (dependent on supervisor approval based on positional and departmental needs)
• Hybrid of In-Office and Remote Work (frequency of required in-person work is dependent upon the role)
• 8 Hours of Civic Engagement
• Mileage Reimbursement.