Executive Assistant

Pharmaceutical Care Management Association (PCMA) – the national association representing America’s pharmacy benefit managers – is seeking an Executive Assistant responsible for providing organizational and administrative support to the General Office, Executive, and External Affairs teams. This position will report to the Vice President, Human Resources and Administration.

Office Administration Responsibilities

·      Serves as front desk receptionist: Welcomes visitors, screens incoming calls, and directs them appropriately.

·      Serves as an essential face of the organization for both staff and external visitors: Conveys a positive and welcoming persona that conveys the culture of PCMA. 

·      Distributes incoming mail and arranges outgoing packages via FedEx, UPS, or USPS.

·      Manages subscriptions for publications, products, and services. 

·      Assists with general office administrative duties, including managing kitchen grocery orders, weekly staff lunches, corporate supplies and infographics, office supplies and stocking, and coordinating meeting logistics for in-house events.

·      Coordinates purchasing and delivery of flowers and staff gifts for special occasions. 

Executive and External Affairs Responsibilities 

·      Manages calendars, meetings and schedules for senior executives, including setting up conference/video calls, meetings, interviews and other events. Prepares agendas and materials for various meetings, and tracks responses to various requests from senior executives.

·      Prepares expense reports for American Express reconciliation on behalf of assigned executive team members.

·      Maintains membership database/CRM and distribution lists (shared responsibility). Creates accounts, marketing lists, member records/profiles; inputs data, generates reports for members and staff as requested.

·      Assists with member access to PCMA website.  

·      Other relevant duties as assigned.

Qualifications:

·      Bachelor’s degree preferred.

·      Prior administrative experience required.

·      Ability to be flexible and adjust to changing factors and conditions.

·      Ability to take initiative.

·      Strong organizational and time management skills.

·      Strong attention to detail and problem solving.

·      Excellent interpersonal skills.

·      Proficiency in Microsoft Office applications.

PCMA believes that organizational and employee success require a diverse, equitable, and inclusive workforce, and a culture that embraces and encourages different perspectives. We recognize the inherent value in employing a workforce with a range of experiences and it is our commitment to embrace every person’s uniqueness and to provide a professional work environment where everyone is welcome and treated with dignity and respect.

PCMA has a hybrid work model with in-person attendance three days per week in the Penn Quarter area of Washington, D.C. Interested individuals should forward a cover letter and resume to opportunities@pcmanet.org.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or protected veteran status, or any other legally protected basis, in accordance with applicable law.