Executive Assistant

Location: In-Person 

Summary:

Voto Latino (VL) is seeking an experienced administrative professional for an Executive Assistant position. This individual will assist the President and CEO in her daily work, including scheduling, researching, and executing other duties as assigned. The ideal candidate should have experience in scheduling and exercising discretion. The Executive Assistant will report directly to the President & CEO. 

Responsibilities:

• Calendar Management: Handle the President & CEO’s daily calendar, coordinating all meetings and conference calls with internal staff and external contacts. This is a significant aspect of the EA role.
• Preparation of Materials: Assist with preparation of briefing materials and memos for events, speaking engagements, and TV appearances for the President & CEO.
• Daily Reporting: Work closely with VL staff to compile daily reports for the President & CEO.
• Travel Coordination: Coordinate speaking engagements and plan business trips including making all travel arrangements, preparing itineraries, and processing and reconciling all travel expenses.
• Prioritization: Prioritize conflicting needs by handling matters expeditiously and proactively; ensure follow-through on projects and assignments to successful completion under tight deadlines.
• Follow-Up: Ensure all follow-up actions from the Office of the President are completed in a timely and professional manner; including internal and external stakeholders. Intern Hiring: Oversee the hiring of interns/fellows for the Office of the President. Coordinate their professional development for the organization.
• Perform other duties as assigned.

Requirements:   

• Bachelor’s Degree (4-year college degree)
• 4+ years’ experience working as an assistant or scheduler 
• Ability to interact professionally with industry leaders and executives
• Exercise discretion with sensitive information
• Strong written and verbal communication skills.
• Proven ability to meet deadlines in a fast-paced environment
• Ability to work individually and in a team environment
• Be a strong self-starter who is highly organized
• Consistent record of juggling multiple tasks
• Demonstrated commitment to and awareness of Latino civil rights and/or issues of social justice

Salary & Benefits: 

Salary range is $65,000-$75,000 annually. Voto Latino also offers competitive benefits, including health insurance, and vacation leave.

Deadline:

Applications will be considered until the position is filled.

To Apply:

Send your resume and cover letter to hr@votolatino.org. Please use “Executive Assistant” in the subject line. 

About Voto Latino:

Founded in 2004, Voto Latino is a dynamic and growing non-partisan organization whose civic engagement campaigns have reached an estimated 55 million Latino households nationwide. United by the belief that Latino issues are American issues and American issues are Latino issues, Voto Latino is dedicated to bringing new and diverse voices into the political process by engaging youth, media, technology and celebrities to promote positive change. 

Voto Latino is an equal opportunity employer, committed to inclusive hiring and dedicated to diversity in our work and staff. We do not discriminate in employment opportunities or practices on the basis of actual or perceived race, color, religion, national origin, sex (including pregnancy, childbirth or related medical conditions), age, marital status, sexual orientation, gender identity or expression, veteran status, uniform service member status, disability or any other characteristic protected by law. Women, people of color, including bilingual and bicultural individuals, LGBTQ persons, and people with disabilities are encouraged to apply.