Grants & Contracts Analyst

Job Title

Grants & Contracts Analyst

Job Description

The Grants and Contracts Analyst is responsible for the complete management of assigned grants portfolio and finance billing activities which includes but not limited to entering budgets in funders system, preparing, and submitting bills to funders, tracking receivables and balances, managing contracts, performing closeouts, performs spending checks etc.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Manage assigned contract portfolios from Contract registration to closeout
• Plan, organize, and prepare for the timely processing of contract vouchers, billing packages, and submit reports to government/private funding sources as appropriate
• Analyze, review, and reconcile General Ledger accounts by program
• Verify that reimbursements are not more than contract amounts
• Ensure that contract revenues and expenditures are recorded in the appropriate general ledger accounts
• Initiate timely follow-ups on outstanding accounts receivable balances and respond to requests with grantors as necessary
• Work in conjunction with other team members to ensure that department project completion deadlines are met
• Create and prepare Excel schedules and control reports
• Assist with individual program audits, as well as the Society’s year-end audit when required
• Provide forecast and analysis for assigned programs and potential new fundings
• Work in conjunction with FP&A to provide budget narratives for assigned programs and/or new budget preparations as required by funders and/or Practices
• Coordinate and monitor subcontractor contract compliance, invoicing, payment and reporting
• Generate and analyze reports using excel
• Perform other related duties as assigned

Required Documents

Please submit these documents as a single combined PDF when you apply via the LAS (Legal Aid Society) Recruitment Portal.

• Cover Letter
• Resume

Deadline is 3:00 PM EST for Date Listed

Sep 5, 2024

Location

Manhattan - Legal Aid Society Headquarters

Requirements

• BA/BS degree required, with a focus in Finance, Accounting, or related field
• At least one year of experience involving the analytical research and reporting of complex financial data
• Nonprofit experience preferred
• Advance Excel skills and ability to analyze large volumes of data
• Proficient in Microsoft Office Suite or related software
• Extremely organized and ability to respond to internal and external requests
• Experience working with FE or similar accounting software
• Understanding of grants and billing practices and laws
• Understand when to escalate critical time sensitive issues
• Demonstrate a commitment to quality, accuracy, and thoroughness
• Versatile in handling multiple tasks simultaneously in accordance with highest priority
• Ability to meet deadlines, which may require a flexible schedule, as extended working hours may be required during month-end and year-end
• Excellent written and verbal communication, problem-solving and decision-making skills
• Sense of professionalism, confidentiality, independent and a strong work ethic
• Excellent time management skills

SALARY TRANSPARENCY

The posting reflects the range of potential salaries for the role. The specific salary offers will be dependent on candidate qualifications, including collectively bargained salary steps for unionized roles.

Salary Range/ Salary:  $71,657.00 - $99,480.00

SALARY AND BENEFITS 

The leadership of The Legal Aid Society believes in attracting and retaining exceptional talent committed to serving our clients. We offer a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more. Salaries for our unionized jobs are governed by our Collective Bargaining Agreement. Please visit our Careers page for additional information. Salary and benefits information will be available to applicants, when and if an offer is made. 

Click here to read more about the benefits of working at The Legal Aid Society 

HIGHER EDUCATION AND LOAN FORGIVENESS 

The Legal Aid Society is a qualified employer for the purposes of the Public Service Loan Forgiveness. This position allows an employee to take advantage of PSLF and other State and Federal loan forgiveness programs. 

Additionally, employees who are New York residents may be eligible for assistance from New York state to assist with loan repayments, depending on years of practice. To learn more, click the links below. 

studentaid.gov 

hesc.ny.gov/loan-forgiveness-programs 

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION 

The leadership of The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients, to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us. 

WORK AUTHORIZATION 

All applicants must be legally authorized to work in the United States for any employer without sponsorship for a work visa or permit. We are currently unable to sponsor employment visas or permits. (However, for citizens of Canada and Mexico, LAS will provide a letter documenting employment status that is needed to obtain a TN visa.) 

HOW TO APPLY


All applications must be completed online. We do not accept paper submissions. Please visit our Careers Page to review all current job postings, and instructions on the application process. For technical difficulties or questions regarding this posting, please email jobpostquestions@legal-aid.org.

As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one’s internal deeply-held sense of one’s gender which may be the same or different from one’s sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one’s name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.