Executive Assistant

Center for Secure and Modern Elections is hiring an Executive Assistant. This position will require project management, administrative support, and principal management for the Executive Director of a project focused on legislative modernization.

The position will include, but is not limited to, scheduling support, document tracking/creation/editing, setting agendas, organizing group calls, working with consultants, and managing a project-wide to-do list. The Executive Assistant role is intended to increase the efficiency of the Executive Director and the whole team and, therefore, the efficiency of the project as a whole.

Responsibilities:

Administrative Assistance to the Executive Director and Team: 40%

• Manage, organize, and prioritize the Executive Director’s calendar, scheduling, and travel planning
• Prepare meeting agendas, take meeting notes, and provide meeting summaries
• Facilitate communication with internal and external stakeholders through inbox management, serving as the point of contact when the Executive Director is unavailable

Scheduling + Extended Team Support: 30%

• Work with internal and external stakeholders to schedule meetings and represent RPS when the Executive Director is unable to do so
• Build and maintain calendars for the Executive Team and other staff as needed to increase productivity and ensure staff’s time is allocated efficiently
• Coordinate events with partners and external stakeholders on behalf of RPS

General Operations: 30%

• Serve as point of contact with fiscal sponsors, account teams, and partners to ensure timely contract execution
• Review and track day-to-day operating tasks to ensure timely completion of program plans and tasks

The Ideal Candidate:

• Is a detail-oriented self-starter with the ability to prioritize and make decisions
• Maintains a high degree of integrity and confidentiality
• Is comfortable working with stakeholders of diverse political backgrounds
• Is a creative and solution oriented problem solver
• Thrives in a fast-paced environment
• Is flexible and able to work in a remote structure with a small team

Skillset and Background:

• 1 - 3 years experience in a position supporting a senior executive or similar professional experience
• Excellent written and verbal communication skills
• Excellent computer skills, including Google Suite and Microsoft Suite
• Experience with Slack and Asana preferred
• Bachelor’s degree preferred

Reporting and Structure:

Location: Hybrid in-person with flexibility for remote work in the Denver, CO area preferred; fully remote considered for excellent candidates.

Status: Full-Time, exempt

Salary range: $60- $70k, DOE

Department: Operations RPS

Reports to: Executive Director