Client Services & Operations Coordinator

The Tahirih Justice Center is a national, nonprofit organization that serves women, girls, and all immigrant survivors of gender-based violence. Our interdisciplinary, trauma-informed model of service combines free legal and social services with bridge-building policy advocacy and research-based training and education. Our programs efficiently and effectively leverage donated professional services from a vast network of attorneys, medical professionals, and other experts to serve as many immigrant survivors as possible. By amplifying the experiences of survivors in communities, courts, and Congress, Tahirih’s mission is to create a world in which all people share equal rights and live in safety and with dignity.[Learn more about Tahirih’s Values, including our Commitment to Anti-Racism.]

JOB SUMMARY

Tahirih Justice Center, a non-profit legal services organization, is seeking to hire a Client Services and Operations Coordinator. Based out of Tahirih’s Houston office the Client Services and Operations Coordinator will answer and respond to service seeker and client calls and support specific tasks related to the overall functioning of the office. This position requires an individual with an understanding of trauma informed practice who will implement a client centered approach to supporting survivors of gender-based violence. While the Client Services and Operations Coordinator is primarily responsible for providing day-to-day service seeker support, they will also provide operational support for a specific Tahirih office location. This role reports directly to the Director of Client Experience. 

ESSENTIAL FUNCTIONS

Program Services 80%

• Respond to day-to-day service seeker and client phone calls via a centralized call line conduct initial legal phone screenings, and issue spot and triage service seeker needs by providing information and referrals and conducting safety planning
• Enter and maintain relevant data into client management database (TIO)
• Engage in client services department feedback loops to improve centralized call line operations, and
• Participate in program services team meetings and trainings; regularly engage in professional development activities
• Maintain accurate funding codes records for language line usage.

Operations 20%

• Manage administrative tasks that require a physical presence in the office, (ex. greeting guests and vendors and processing incoming and outgoing mail in accordance with mail protocol)
• Orient new staff and interns to the physical office space, receive equipment and ensure set up
• Support office safety and security through ensuring compliance with building requirements, work in partnership with the operations coordinator to ensure local deployment of office safety and security measures
• Serve as the primary liaison between building management and staff and overseeing general maintenance of the office as needed.
• Participate in the monthly Client Services and Operations Coordinator meeting to strengthen coordination and communication between offices.
• Maintain office PEX card through completing monthly reconciliations.
• Order supplies for office as needed

This Job Description is not designed to cover a comprehensive listing of activities that are required of the employee. The precise duties and responsibilities of the job may change over time.