Procurement Manager

SUMMARY OF RESPONSIBILITIES:

The Procurement and Contracts Manager manages the daily functions of the Procurement and Contracts Unit and performs duties relative to ensuring contracts are properly procured and administered and compliance on the part of all Contract Monitors and contractors who have contracts or agreements to render any services or to supply products to the New Orleans Redevelopment Authority (NORA) departments or users. Under the general direction of the Director of Disposition and Procurement, the Procurement Manager serves as the Agency's central information point within the Procurement Unit and performs complex technical level work; exercises independent judgement for agency procurement and related practices; and performs related duties as required.

ESSENTIAL PROCUREMENT MANAGER DUTIES AND RESPONSIBILITIES:

• Interpret Federal, State and Local laws, rules and regulations as they relate to agency policies and procedures; evaluate these requirements and recommend/implement changes in agency procurement and contract administration procedures as needed. Communicate agency, State and Federal policies, laws and procedures to agency staff.

• Act as Procurement Department's check point for providing status of current purchases, solicitations, advertisements for good and services and contracts to User Department. Correspond with vendor and agency staff: verbally or written, on contract terms, deliveries, quality, and purchase or contract changes.

• Perform purchasing and procurement activities in compliance with approved Agency processes and procedures; prepare Invitations for Bids (IFBs) for the purchase of construction services, goods and supplies, Requests for Proposals (RFPs) and Requests for Qualifications (RFQs) for the purchase of services and Requests for Quotes.

• Provide technical assistance with the development of contracts for goods, technical, professional and construction services; assist with contract administration, tracking, and analysis, as well as communication of supplier performance and contract compliance.

• Planning, organizing, and conducting pre-submission meetings, formal bid openings and, including but not limited to, preparing addendums, amendments and resolutions of conflicts.

• Seek advice from the Legal Department, when appropriate, and provide documentation and interpretation of contractual rights and obligations internally and externally to ensure due diligence and contract compliance.

• Manage, organize and maintain the electronic contract database to track all contracts, associated files and related documents; monitor and update contract and monitoring logs and notify User Departments of contract expiration dates; maintain and verify accuracy and completeness of documents, files and reports to ensure compliance with regulations and policies.

• Ensure all departments responsible for contract administration are in compliance by providing training to designated Contract Monitors, Department Directors, and other staff on required contract administration procedures.

• Distribute all procurement contract documents and purchase orders to vendors, contractors, User Departments and compliance and Finance Departments in a timely manner.

• Collect and analyze data and related contractual information to assist in resolving procurement problems and recommend solutions to the Director of Disposition and Procurement.

• Provide technical assistance to agency staff to enter requisitions into the agency Financial Management System: New World Systems (NWS) to purchase supplies or services for their department. Manage the Vendor Module in NWS.

• Collect, compile, evaluate, and report unit-specific program or administrative information in response to Freedom of Information Act (FOIA) and public records requests.

• Oversee quality control of database or spreadsheet information.

• Conduct expenditure/revenue review and compile agency annual DBE participation report to assist with preparation of annual budget.

• Perform program/accounting audit research in preparation for agency annual external audit and any other assigned duties and tasks.

KNOWLEDGE, SKILLS AND ABILITIES

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential duties of the position, with or without reasonable accommodation, using some combination of knowledge, skills, and abilities:

• Experience in administering all aspects of the procurement process to ensure compliance with federal, State, and local regulations and procurement policies and procedures.

• Experience supervising procurement professionals in the performance of all procurement and contracting activities: from solicitation of goods and professional, non­ professional and constructions services through contract award.

• Experience in planning, organizing, and conducting procurement training.

• Ability to accurately type at least 35 wpm.

• Demonstrated ability to respect and maintain confidentiality whether written or verbal.

• Proficient in the use of Microsoft Office and Excel and experience with Enterprise Resource Planning (ERP) and web-based workflow software.

• Excellent time management skills and proficient writing skills.

• Strong interpersonal skills.

• Exhibits persistence and follow-through on commitments and deadlines and the ability to overcome challenges.

LICENSES, QUALIFICATIONS OR CERTIFICATES:

• Required baccalaureate degree plus a minimum of 5 years of professional level experience in procurement and contract management or an equivalent combination of education, training and experience which provides the requisite knowledge, skills, and abilities of the position.

• Procurement certification is preferred.