Legislative Secretary - Senate Records

Job Description/Skills/Abilities:
The Legislative Affairs Agency is currently collecting an applicant for one of Senate Records Secretary positions for the upcoming 34th Alaska State Legislature, First Session.

Examples of Duties:
Duties and responsibilities vary depending on office needs. They may include, but are not limited to, the following:

• attending committee meetings and taking minutes
• reporting committee action
• transcribing recordings in the prescribed format
• maintaining meeting files and committee logs
• editing draft minutes and finalizing minutes to BASIS
• maintaining lines of communication with other support staff and committee aides
• maintaining office calendar
• serving as first point of contact within the office
• answering phones
• ordering supplies

Knowledge, Skills and Abilities:

• Ability to read, write, and command the English language
• Ability to synthesize information, edit, and proofread in order to produce a set of minutes
• Knowledge of the legislative process
• Ability to provide attention to detail
• Ability to use research materials such as the Alaska Statutes
• Ability to work independently and change duties midstream
• Proficiency with Microsoft Outlook, Word, and Excel
• Ability to type up to 8 hours per day
• Professional decorum and demeanor

Minimum Qualifications

Required to have a strong grasp of the English language, diligent listening skills, and the ability to compose professionally written documents with accuracy and attention to detail.

Additional Required Information

Why work as a Legislative Secretary for Senate Records?

The Alaska Legislature values the unique contributions that candidates with diverse experiences, knowledge, and backgrounds can bring to our work.

Comprehensive Benefit Package
The Alaska Legislature offers health benefits including a range of coverage choices for medical, dental, and vision; a health flexible spending account; as well as other health services such as Teladoc, Hinge Health, and Surgery Plus. In addition, there are a variety of supplemental elections: life insurance, additional accidental death and dismemberment, critical illness, and both short and long-term disability.

Health and Wellness
Employees have access to a 24/7 Wellness Center, which is a small fee-based workout facility ($50 annually) with two treadmills, two ellipticals, one recumbent bike, strength training equipment, free weights, two showers, one steam room, lockers, and towel service.

For mental health wellness, the State of Alaska offers free, confidential help through the Employee Assistance Program (EAP).

Financial Well-Being
The State offers savings and investment plans, paid leave, insurance options, and more to help employees meet their financial goals.

This includes:

• Public Employee Retirement System (PERS), with either a Defined Benefit or Defined Contribution based on original State of Alaska hire date.
• Deferred Compensation plan with options for before or after payroll taxes.
• Supplemental Benefits System Annuity (SBS) in lieu of Social Security.
• Workers Compensation Insurance.
• Voluntary Savings Plan

Work/Life Balance
Work/life balance is supported through:

• An average of 22 days per year of accrued leave. The State offers paid leave starting at 6:28 hh:mm a pay period or 21 days a year. If you have previous time working for either the Executive or Judicial branch in a leave eligible position, the time will be calculated into your accrual rate.
• The Legislative Affairs Agency is a family-friendly employer.
• The Alaska State Legislature has an onsite daycare with priority given to legislative employees’ children.

Please note that salaried employees do not receive compensatory time or overtime and are on call seven days per week. Housing accommodations are not provided, and each employee must secure their own housing.

Special Notice:
This is a fully exempt job class under AS 39.25.110(3). Positions in the Legislative Affairs Agency are required to be politically neutral, and subject to certain restrictions on partisan political activity.

Contact Information

Merigwen Kawakami
Merigwen.Kawakami@akleg.gov
(907) 465-2870

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
  • The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatman's Union
    • Exempt employees (not covered by collective bargaining)
  • The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
    • General Government
    • Labor, Trades and Crafts
    • Public Safety Employees Association
    • Masters, Mates & Pilots
• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

• Group-based insurance premiums for
  • Term life (employee, spouse or qualified same sex partner, and dependents)
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Supplemental Survivor Benefits
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Twelve (12) paid holidays a year