Events Coordinator

Posting Date: May 29, 2024

Position: Events Coordinator

Job Term: Full Time

Compensation: Salary Range: $45,000 - $54,000 (includes health and vacation benefits).

Application Deadline: The position remains open until filled. Qualified applicants will be invited for an interview.

About the Pasadena Conservatory of Music: 

The Pasadena Conservatory of Music (PCM) provides opportunities for students of all ages and backgrounds to learn, perform, and enjoy music. Founded in 1984, PCM is a nationally accredited community music school that offers a wide range of programs, including individual and group instrumental instruction, music appreciation courses, master classes, summer camps, workshops, and concerts. More than 1,000 students attend PCM annually and over 3,000 students in the San Gabriel Valley benefit from its outreach programs. 

To learn more about PCM, please visit pasadenaconservatory.org. 

Job Description: 

The goal of the position is to effectively coordinate public programming at the Pasadena Conservatory of Music to ensure high production standards and optimal experience for performers and audiences alike. The Event Coordinator is responsible for implementing and supervising PCM events on and off campus and in virtual formats. The Event Coordinator reports to the Director of Student Services and Programs, and works closely with the administrative team, department chairs, faculty, and where applicable, outside organizations. The purview of the Events Coordinator overlaps with other administrative positions and effective coordination is essential. The position is full-time with some evenings and weekend hours required. 

Key Duties:

• Scheduling events in the master calendar
• Room/venue scheduling for regular, occasional, and rental activities (lessons, performances, etc)
• Recruiting, training, and supervising stage managers and/or applicable event support staff/volunteers
• Coordinating event preparation, implementation and post-event clean up
• Coordinating venue and event needs with the Director of Students Services and Programs
• Ensuring appropriate signage for events (both PCM and non-PCM)
• Providing event descriptions to marketing/communications staff
• Coordinating rentals
• Coordinating Barrett Hall and the Auditorium for PCM and non-PCM use
• Ensuring ADA compliance at PCM events

Events that fall under the purview of the event coordinator include but are not limited to:

• Student recitals and special events/activities
• Faculty concerts, guest artist concerts, masterclasses
• Off-site PCM events
• One-offs (lectures, workshops, etc.)
• ArtNight
• Regular and occasional rental presentations

Education and Experience:

• Bachelor's Degree or higher required, preferably in music
• Experience coordinating events, in an educational setting strongly preferred
• Experience supervising direct reports

Skills:

• Excellent verbal and written communication skills
• Excellent knowledge of music and music education preferred
• Ability to support and work with teams
• Ability to coordinate support staff
• Ability to work independently
• Ability to solve problems and disposition to seek improvements
• Well organized, self-motivated, goal oriented, flexible

Diversity, Equity, Inclusion Commitment: As a community music school, we believe that music is a fundamental aspect of the human experience. Through music we explore cultural differences and seek common ground, making us better musicians, educators, and members of our community. PCM is committed to fostering a community that respects and embraces diversity, inclusion, and equity. Our commitment to these values informs our efforts to recruit and develop a diverse and effective faculty and staff, which in turn promotes an inclusive learning environment for our students and fosters thoughtful and innovative programs for the broader community. All qualified applicants are encouraged to apply. The Pasadena Conservatory of Music is an equal opportunity employer. 

How to Apply: Email resume to music@pasadenaconservatory.org or send to: Job Search, Pasadena Conservatory of Music, 100 North Hill Avenue, Pasadena, California 91106. No telephone inquiries please.