Senior Grants Manager

Senior Grants Manager (30 Hours/Week)

MediaJustice (MJ) National Position;  Remote. Part-time, Exempt.

About MediaJustice

MediaJustice is committed to building a powerful front of organizations capable of dismantling the collusion of power inside of the media and tech system and replacing it with people-centered media and technology that drives us towards human liberation. In order to build our collective power, we are committed to cohering a field that is accountable to social movements and driven by a common vision for media and technology that centers racial justice and economic justice. We believe it is our mandate and responsibility in this moment to disrupt the pattern of reactive and siloed struggles around media and technology that fail to weaken the power of the media and tech industry and which are not driven by the experiences of the people being harmed. 

Here’s how we do it:

• Building a cross-movement long-term vision and strategy for media and technology that allows MediaJustice and our partners to orient toward and engage in power building.
• Generating assessments about the present forces shaping media and technology to better anticipate emerging threats and develop proactive interventions.
• Developing and advancing narratives and cultural interventions that influence popular consciousness to uproot the fundamental logic upholding the media and tech industry under racial capitalism. 
• Curating opportunities to build political and values-based alignment through convenings and campaigns between social movements and media and tech advocates that can build the foundation for deeper collaborations.
• Leading major political education events, training and actions that respond to the current political moment around media and technology.

Position Summary

MediaJustice is seeking a Senior Grants Manager to support the development strategy and implementation to raise the resources needed for MJ during a period of growth for the team and organization. This is a role that will support Development at 30 hours per week, with full benefits.

The Senior Grants Manager’s primary function will be to ensure that MediaJustice’s grants are prepared and managed effectively, proactively, and in coordination with MJ colleagues and external partners. This position will own all aspects of the interface between Development and Finance concerning revenue documentation, reporting, and compliance. The Senior Grants Manager will also own special projects concerning data and analytics for the development team to ensure a consistent, actionable throughline from MediaJustice’s fundraising strategy to execution.

The position reports to the Development Director and is part of a growing team that includes a contract Grant Writer and a part-time Senior Development Associate.

The ideal candidate will have experience managing all aspects of foundation grants, including project management, guiding the preparation of grant proposals, preparing grant budgets, communicating grant information to other staff, and anticipating deadlines related to grant reporting and renewals. This person will also be comfortable ensuring compliant and accurate processing of all grants, from approval to disbursement, budget tracking, and financial reporting. This role is ideal for someone with experience working closely with accountants and finance staff.

Essential Responsibilities

• Grants Management: Under the direction of the Development Director, manage MediaJustice’s institutional grants process from prospect tracking to proposal/ LOI submission to processing agreements and reporting. Proactively flag deadlines that require cross-team collaboration or project budgets and escalate issues to ensure timely completion of financial deliverables if issues arise;
• Grant Deliverables: Prepare budgets, standard supplementals, and financial reports for grants in coordination with the finance team, accountants, and other staff as needed. Delegate proposal development to appropriate team members depending on the size and scope of the opportunity;
• Financial & Programmatic Compliance: Manage and coordinate the financial activity of each grant, including budget adherence, expense allocation, and coding. Provide information to the Development Director to support coordination with programs teams to ensure that deliverables are completed on time, commitments and outcomes are met, and work plans are adjusted as needed within funder and organizational guidelines.
• Budgeting & Forecasting: Contribute to organizational budget development for institutional giving. As requested, conduct scenario analyses, report actual versus budgeted activities, and set up finance and accounting systems for all the phases of the grant lifecycle;
• Data management: Utilizing MediaJustice’s CRM and internal tools, ensure that all grant information is up-to-date and digestible for easy reporting and actionable insights for the leadership and executive teams.

Additional Responsibilities

• Best Practice Development: Work with the Development Director, Finance, and Operations teams to develop standardized processes for budget management, forecasting, trending, and results analysis. 
• Data & Analytics: Design a data management and analytics process that moves MJ fundraising forward. Design department-wide dashboards, tools, and reports to connect MJ’s strategy, Development KPIs, and specific projects or actions.  With support of the Sr. Development Associate, implement these processes and tools to support ongoing reporting to leadership and quarterly Development progress meetings.
• Data Ecosystem Guidance: Assess the utility and functionality of MJ’s current Development tech stack. Recommend alternatives or changes, and delegate administrative work to the Senior Development Associate on specific projects.
• Special projects: As needed, support the Development Director and MJ more broadly on special projects such as funder briefings, campaigns, or cross-team events.
• Advance MediaJustice’s core competency of Learning and Growing by committing to individual political education on topics related to MJ’s strategy or by learning skills that support better functioning between Development and Finance or Development and Programs.

Must Haves

The skills and qualities we are not compromising on

• 5-7 years of work experience in grants management and nonprofit grants administration.
• Excellent written and verbal communication skills and the ability to facilitate collaboration and information sharing between internal teams and external stakeholders.
• Experience in grant budget preparation, analysis, and financial reporting.
• Comfortable looking ahead six months to inform decision-making.
• Experience maintaining and utilizing data and analytics to drive decision-making to meet quantitative fundraising goals and convey key information to stakeholders.
• Ability to coordinate projects and delegate tasks within small working groups.
• Problem-solving skills with a “learning and growing” mentality; look for ways to do things better, faster, more efficiently, or more in alignment with values. You know when you don’t know something, and you’re willing to seek out the answers.
• A commitment to supporting social movement work and striving to be creative in embodying organizational values in finance and fundraising.
• A curious attitude, disciplined approach to budgeting and financial management, and comfortability giving and receiving feedback.
• Experience utilizing Google Suite, Salesforce (or similar CRM), and fundraising platforms to collate and manage grant-related data.

Nice to haves

The skills and qualities that are a plus but not required

• Experience thriving within a remote work environment.
• Experience participating in online communities of practice or peer learning groups to share best practices for grant management or administration.
• Experience building dashboards and reports to support collaboration, budget management, and exchange of financial information between Development and other teams.
• Experience with Quickbooks.

You are perfect for this position if:

• A 30-hour workweek suits your life currently, but you’re open to a full-time role in the future.
• You like to own a large and growing functional area within a smaller team. 
• You are excited to establish best practices in an evolving workplace.
• You can see the forest and the trees - you care about data integrity and how it translates to leadership to inform decision-making.
• You understand the key role that Development and Operations play in resource mobilization work for social movements.

Core Competencies 

MediaJustice’s Core Competencies are the skills we expect all of our staff to have and continually develop - regardless of role or level.  We believe that transparent and clearly articulated core competencies support a consistency of staff experience across MediaJustice, and help us understand what is expected of us and where we have room to grow. 

Collaboration

Collaboration at MediaJustice is about thoughtfully and strategically involving others in the achievement of our goals. This includes proactively sharing information, seeking input and alignment, considering both my own goals as well as the team’s/others’ goals, and engaging impacted team members as we seek to make decisions and achieve our mission.

Learning and Growing

Learning and Growing at MediaJustice is about embracing the practice and cycle of making mistakes, self-reflection and team reflection, adaptation, and application of new knowledge and skills. We try, take risks, stay curious, learn new things, extend grace, and innovate. We also invest with intention in professional development (time and resources) for everyone at MediaJustice.

Anticipatory Thinking

Anticipatory Thinking at MediaJustice is about recognizing and preparing for upcoming successes and challenges, many of which may not be understood until they are encountered. It includes proactively anticipating roadblocks in our work and strategizing with your colleagues about how you will respond in these situations.

Self-Management

Self-Management at MediaJustice is about “freedom with responsibility.” We are trusted (and supported, and expected) to manage our time and our work, communicate our boundaries, and prioritize our dimensions of success (relationships-process-results).

Justice, Equity, Diversity & Inclusion

Justice, Equity, Diversity, & Inclusion at MediaJustice is the awareness of not just systems of privilege but also how power is codified in systems of oppression, and how this often extends to our interactions with people, AND a collaborative practice and commitment to action that supports all of us to challenge and dismantle systems of privilege and oppression, continue our own learning and growth, and create a workplace environment that lets all of us feel as though we belong here.

SALARY & BENEFITS/ COMPENSATION PHILOSOPHY 

MediaJustice practices a negotiation-free compensation policy and has set salaries based on the level in the organization and years of experience, with salaries benchmarked to be in the top 25% for the three most expensive U.S. cities.  The salary for this position is that of a Senior Specialist and pro-rated based on 75%FTE - 30 hours per week, to an available salary range of $71,615.25 - $83,163.00 depending on the experience tier the candidate falls into. In addition to the salary, total compensation includes the following benefits: 

• A fully remote organization with work flexibility to meet your schedule
• 3 weeks of vacation, 3.5 weeks of office closures, and 13 paid holidays
• Monthly $165 wellness
• $125 home office, and $75 cell phone stipends
• Medical, Vision, and Dental premiums are covered at 100% for staff, and 70% for their family. 
• Non-elective 401K contributions - regardless of employee contribution
• A paid sabbatical after 5 years of service
• And more

MediaJustice strongly believes in honoring all our staff’s humanity and doing what we can to support them to be fully engaged in their work. Our policies, benefits, and compensation attempt to ensure people are treated equitably and fairly. We are constantly assessing and revisiting our compensation, benefits, and HR policies to respond to the needs of our staff.

Read more about our Compensation Philosophy here.

MediaJustice is an equal opportunity employer and we value diverse perspectives and experiences at our organization. We are committed to ensuring that our organization is fully inclusive and engages with the intersectionality of the communities we serve. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or on any other basis prohibited by applicable law. People of color, gender-diverse, LGBTQ+ individuals, formerly incarcerated people, and progressive visionaries are strongly encouraged to apply.