Government Affairs Student Chief of Staff

The Associated Students (AS) is a comprehensive campus auxiliary corporation of CSU, Chico serving thousands of students, faculty, staff and community members through myriad student programs, services and business enterprises. With an annual budget of more than $21M, the AS operates residential and retail dining services, the Bell Memorial Union, the Wildcat Recreation Center (WREC), and administers the contract for the Wildcat Store (bookstore). Additionally, the AS offers a wide variety of services and programs such as: CAVE (Community Action Volunteers in Education), Child Development Lab, Adventure Outings, Recycling, Sustainability and student government. The AS employs more than 100 full and part-time employees and more than 750 students.

The Associated Students is now hiring for the position Student Chief of Staff. This is a part-time, non-benefited student position that will work no more than 20 hours per week while school is in session. The pay rate is $16.40 per hour. The schedule for this position is based upon department needs and is subject to change at any time. To be eligible for student employment, you must be enrolled at CSU, Chico with at least 6 units (undergraduate student) or 4 units (graduate student).

In support of campus-wide efforts, the AS is committed to recruiting and hiring candidates who demonstrate and embrace our corporate value and strategic priority of diversity. We take a culturally-informed and identity-affirming approach to all our processes related to employee relationships. We provide timely and intentional opportunities to increase the cultural consciousness and commitment to inclusivity within the Associated Students and actively support University-wide diversity initiatives. Successful candidates are those of diverse abilities and identities who will work to advance policies and practices that will strengthen our organizational culture.

Before submitting your application and resume, please review both carefully for accuracy and completeness. Attention to detail is important. Poor grammar, spelling errors, and/or incomplete fields may adversely affect consideration of your application for employment.

IMPORTANT: If you are selected for hire, please be prepared to complete all new employee documents including the Form W-4 and Form I-9. The Form I-9 will require original documents as defined on the list attached at the bottom of this job posting. In order to be hired, you must provide one item from list A OR one item from list B AND list C. If you are unsure what to bring, please email AS Human Resources at ashumanresources@csuchico.edu or visit the USCIS Website: https://www.uscis.gov/i-9 .

*Non-resident students: Students with an F-1 visa will need to provide additional documentation and obtain a Social Security Number. If hired, the area supervisor will provide more information.

The Government Affairs and Student Involvement Center at the Associated Students is a dynamic work environment that provides a space for elected student representatives to advocate on behalf of students on critical issues impacting the student experience. We are seeking to fill our Chief of Staff role that supports the AS President and the work within the Government Affairs Office as well as the Student Involvement Center and their mainstream operations.

IMPORTANT INFORMATION

This position will be taken off of the website when a sufficient number of qualified candidates have submitted their application.

Hours will vary week-to-week and will range from 15-18 hours a week.

DEFINITION

Under the direct supervision of the Director of Government Affairs, will provide administrative, communication and clerical support to AS President and Student Involvement Center.

DISTINGUISHING CHARACTERISTICS

This is a working level classification which is assigned a variety of office support tasks requiring familiarity with the services, policies, and procedures of the Government Affairs Office.

DUTIES

• Greet and provide excellent customer service to every individual that enters the Government Affairs Office
• Maintain regular communication and project updates with the AS President and elected representatives through email, Microsoft Teams and other pre-determined communication platforms.
• Act as a communication liaison between the Government Affairs Office and the Student Involvement Center.
• Research and summarize findings on potential projects and initiatives identified by the AS President.
• Draft proposals, emails and discussions items related to current projects and initiatives.
• Maintain a high level of professional communication both verbally and through all written correspondence.
• Assist in the managing of the AS President social media, calendaring and communication efforts as assigned.
• Attend meetings with campus leaders, take detailed notes and distributed to appropriate constituents.
• Assist with the promotion of student engagement opportunities offered through Government Affairs and the Student Involvement Center .
• Perform basic office tasks (copying, filing, scanning, organizing, etc.)
• Reserve rooms and coordinate meetings as requested by the AS President.
• Assist AS President and elected student representatives with small projects and events as assigned.
• Provide regular opportunities for student engagement in the office by providing passive opportunities for students to learn about and/or discuss topics being discussed by elected representatives.
Meet regularly with director supervisor and the AS President.

REPORTS TO

Director of Government Affairs

TYPICAL WORKING CONDITIONS

Work is performed in the Government Affairs Office and throughout the Bell Memorial Union, in an office environment, and possibly outside environments including the California State University, Chico campus and community; continuous contact with staff, campus community, students, and public.

TYPICAL PHYSICAL REQUIREMENTS

Sit for extended periods; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer terminals, telephones, calculators, copiers and scanners; reasonable accommodations will be made.

EMPLOYMENT STANDARDS

Knowledge of:

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft Teams
• ZOOM

Ability to:

• Maintain strict confidentiality of corporate business
• Communicate effectively both orally and in writing with a diverse population of staff, students, co-workers, campus community and others
• Pay attention to detail and maintain accurate and comprehensive communication and documentation
• Work quickly and accurately while maintaining flexibility in a fast paced, noise abundant, customer service-oriented office environment
• Work effectively in a team environment amongst students and professional staff
• Perform routine work without direct supervision
Perform routine office duties, as assigned

Experience:

Administrative support and/or clerical experience preferred.

Education:

Currently en rolled in at least 6 units at California State University, Chico (4 units for graduate students).

Special Requirements:

• You must plan to enroll in classes at Chico State during the 2024-2025 academic year.
• Availability to work a flexible schedule Monday- Friday and on occasion some weekends.
• Position will not be required to work over Thanksgiving break, spring break, but some of winter break may be expected.
• Associated Students is an at-will employer. Your employment may be terminated by you or by Associated Students at any time, with or without cause. If you are involuntarily terminated from any department of Associated Students, you are ineligible for future employment within any department in the company.