Board Coordinator

Position Overview

The Abolitionist Law Center (ALC) is contracting a part-time Board Coordinator position based in Philadelphia, PA. The Board Coordinator will directly support the Executive Director and other board members as required. This position will also act as the liaison to the Board of Directors and related committees, and administers a

variety of functions for the Board including coordination of board meetings, document retention/file management, preparing information/reports for board members, and assisting with coordination of board projects. 

Responsibilities

• Remain highly organized to efficiently coordinate all board meetings and other committee meetings as required. This includes, but is not limited to:
• Scheduling and facilitating bi-monthly virtual board meetings and 2 in-person board meetings each year
• Compiling committee and Executive Director’s input into a cohesive agenda
• Assistant to the Secretary of the Board - record meeting minutes from Board and committee meetings and submit to Secretary for filing
• Coordinating attendance of Board members at meetings and other relevant events (providing calendar invites, meeting reminders, providing minutes when absent, etc.)
• Assist Board Committees in scheduling committee meetings and recording minutes
• Communication of all decisions, actions, directives, and important information following board and committee meetings to the appropriate individuals or stakeholders. 
• Compiling, composing, editing, and distributing detailed memos, e-mails, reports, and/or presentations relevant to the Board and/or upcoming meetings
• Anticipate and follow up on outstanding agenda items, taking action to ensure information is provided to the board and committee members in a timely manner
• Assist the Executive Director in day-to-day logistics by managing their calendar; conducting follow-ups on necessary issues and items; maintaining travel and financial records; and/or, performing other related activities as needed.

• Ensure the cleanliness and organization of ALC’s Philadelphia headquarters including the following:
• Weekly/as needed dusting, sweeping, disposing of trash/recycling, generally managing clutter and file archives, etc.
• Restocking office supplies and other consumables, when necessary
• Ensuring that all utilities and other operational expenses are documented and forwarded to appropriate administration for payment
• Please note that responsibilities listed above are not exhaustive and duties may be subject to change as needed

Requirements

• Experience coordinating schedules and communication with executive-level staff
• Able to demonstrate a sound understanding of agenda planning and practical experience in hosting meetings (virtually and otherwise)
• Very comfortable navigating Google Workspace and Calendar; detail-oriented with diligent record keeping 
• General knowledge of best practices in file management and digitization - both electronic and hard copies
• Advanced written and oral communication skills; ability to establish and maintain effective working relationships with Executive Director, board members, co-workers, and external partners
• Self-starter with the ability to work independently, with relatively little supervision 
• Weekday availability, with the ability to work weekends/evenings as needed for meetings.  
• Ability to lift up to 25 pounds and complete light cleaning and office organization tasks

Compensation

This position will be based in Philadelphia. This is an independent contractor position with a pay rate of $20.00 per hour for 5-10 hours per week.

Application Process

Please send your resume, three professional references, and a detailed cover letter

explaining your interest in the position as a single PDF to hiring@alcenter.org. We ask that applications be submitted by September 1, 2024 to receive full consideration.