Manager, Grants Coding

Details

Position Title: Manager, Grants Coding

Department: Finance

Classification: Exempt

Location requirement: District of Columbia

Starting Salary: $75,000

Desired start date: January 1, 2025

Please send cover letter and your resume to jobs@results.org with subject line: Manager, Grants Coding.

Overview

RESULTS is a movement of passionate and committed people whose mission is to create the political will to end poverty in the United States and around the world. RESULTS empowers individuals to exercise their personal and political power for change by mobilizing the voices of grassroots constituent advocates throughout its nationwide network to leverage public investment in programs and improved policies that reduce poverty and inequality. Over the last 40 years, RESULTS advocates have been building strong relationships with members of Congress, engaging with the media, and collaborating with an array of partners throughout the country and around the world.

Summary

The Manager, Grants Coding is a key member of the HOME team and is central to RESULTS Educational Fund's overall effective operations. Reporting to the Controller, the Manager is responsible for supporting the organization’s accounting efforts by performing a range of finance, grants and organizational coding, analysis and projections, and administrative functions. The Manager works cross-divisionally to ensure a smooth workflow and clear communications across all teams in Programs, Development, Finance, Grants, and Operations.

The Manager is a tenacious problem solver. Using sound judgement, outstanding detail orientation and exceptional organizational skills, the Manager, Grants Coding supports the Finance team by auditing incoming payment requests, applying grants and unrestricted coding to often complex multi-grant budget line activities, providing spending estimates for activities, and ensuring expenses adhere to organizational and grant requirements. The Manager, Grants Coding, exhibits a high level of service and discretion, meets strict deadlines, provides appropriate guidance to staff and carries out continued follow-up as needed.

Responsibilities

Coding and Compliance of Payables

• Review and audit all payment requests from staff as well as purchases placed on company credit cards within a timely manner; ensure they adhere both to grant funder requirements, including lobbying restrictions, and organizational requirements. Ensure submissions include accurate and proper documentation and approvals as per internal policies.
• Conduct daily review and updates to track monthly expenses status; follow up on delays, questions, or other documentation needed from staff to ensure that all past month expenses with coding are processed.
• Apply accurate fund coding by referring to established event coding records along with information provided by staff submitting expenses, and review of available grants budget lines and codes.
• Work toward monthly deadlines for past month expenses by ensuring appropriate funding codes are applied and organizational compliance is met for staff, vendor payments and credit card expenses.
• Follow-up with staff regarding required documentation and other information or missing details, and provide guidance and reminders of, process required for expense reporting.
• Demonstrate allocation of expenses to codes by developing formulas or pivot tables in Excel to clearly demonstrate rationales behind coding decisions.
• Reports deviations related to finance internal control policies, processes, and standards of use.

Spending Projections and Tracking

• Provide monthly estimates of costs for completed activities which have not been fully coded and submitted to meet monthly deadline for past month’s expenses, including follow up with staff for incomplete or missing expense submissions.
• Collaborate with colleagues in Finance and Grants Administration to provide information details on expenses recorded and projections for expenses not yet finalized.
• Maintain records via existing coding tool of coding decisions for major events and activities with recurring costs.

Organizational Administration

• Match invoices for check and wire/ACH requests, expense reports and third-party reimbursements to payments for the weekly payment process schedule. File soft copies of all documentation.
• Assist with the maintenance of the soft copy filing system of all Accounts Payables.
• Contribute to organization-wide events or special projects as needed.

Other Requirements:

• Travel, evening and weekend work as needed (up to 15%).
• Team player who brings a collaborative attitude and high degree of cultural sensitivity to the role; understands how to lead by example.
• Commitment to the mission of the organization; support RESULTS’ values of justice, diversity, equity, inclusion, and anti-oppression and demonstrates these values in everyday work.
• Physical demands of the position include the ability to sit and work at the computer for prolonged periods.

Qualifications

Experience and Education

• Four-year college degree or the equivalent in work or life experience relevant to the position, to include two years of professional experience working collaboratively as part of a team in the non-profit advocacy space.
• Four years of experience in researching and applying fund coding to expenses, with a preference for grants and unrestricted to include multiple funding sources.
• Experience with implementation of necessary and appropriate financial controls per GAAP.

KNOWLEDGE AND SKILLS

• Expertise in fund coding, with deep knowledge and understanding of invoice processing, financial databases and accounting software.
• High proficiency in Excel, creating pivot tables and designing complex worksheets.
• Excellent verbal, written and interpersonal skills to establish effective working relationships across divisions of the organization, as well as with external stakeholders.
• High degree of emotional intelligence; understands how to motivate others and how to communicate effectively and appropriately through email, text messaging and other platforms.
• Able to perform at a high level in a remote/hybrid work environment, with proficiency in utilizing and leveraging file-sharing tools including but not limited to MS Office, Outlook, SharePoint, and various virtual meeting platforms.
• Sharp project management skills to include proactivity, planning, prioritization, objective setting, and meeting management.
• Highly organized with the ability to manage ongoing conflicting workload demand of both planned and short-lead time requests in a fast-paced environment.
• Ability to be self-directed and work with minimal supervision.
• Maintains confidentiality and discretion.