Administrative Associate

The Community Foundation for Greater New Haven, the region's largest grantmaker and permanent charitable endowment, is seeking a qualified candidate for the position of Administrative Associate. The Community Foundation’s mission is to inspire, support, inform, listen to, and collaborate with the people and organizations in Greater New Haven to build an ever more connected, inclusive, equitable and philanthropic community.

Title: Administrative Associate

Department: Grantmaking & Strategy

Reports to: SVP for Planning & Community Strategies

FLSA Status: Non-Exempt

Salary range: $42,494 - $50,000

• Medical (Aetna): Starting at $33/week
• Vision (Aetna): Starting at $1/week for a $130 hardware allowance
• Dental (UNUM): Starting at $2/week for a $1,500 maximum benefit; ortho included!
• Life (UNUM): 1 X Salary; paid by The Community Foundation
• Short-term Disability (UNUM): 66.6% of earnings; paid by The Community Foundation
• Long-term Disability (UNUM): 60% of earnings; paid by The Community Foundation
• Retirement: The Community Foundation will contribute 8% of employee’s salary
• Paid time off: Paid holidays, vacation, floating holidays, sick time, parental leave
• Tuition reimbursement: up to 3K per year for academic programs

POSITION:

This is an entry level position that supports the Foundation’s Grantmaking and Strategy Department and the Senior Vice President for Planning & Community Strategies. This includes providing administrative support to individuals, smaller teams and grantmaking and scholarship processes to ensure efficient operation of the department.

The Foundation has a hybrid work environment, and this position would require on-site hours, 2-3 full days per week and for in-person staff meetings and events. This position may also require some work outside of traditional business hours with advance notice to support events or meetings in the evenings or on the weekends.

CORE RESPONSIBILITIES:

• Scheduling and managing calendars for senior staff
• Supporting internal and external meetings and events, in person and virtual, including scheduling, attending, providing logistics, managing reservations, and recording, as required
• Performing administrative duties (electronic filing, data entry, reports, taking meeting notes)
• Producing research and written reports as needed and assigned
• Performing data entry and producing reports using The Foundation’s internal database

QUALIFICATIONS:

• A strong customer service orientation
• Demonstrated administrative and data entry skills and highly skilled in technology and office software including Microsoft Word, Outlook, PowerPoint, and Excel
• Experience with Zoom and Teams on-line meeting platforms
• Superior organizational skills; experience organizing and operating efficient office processes and procedures.
• Eagerness to multitask and demonstrated experience working in a fast-paced environment, with positive customer service expectations and with diverse populations. 
• Self-direction and ability to function as part of a team.
• Attention to detail and ability to adapt to a changing work environment.
• Demonstrated ability to track schedules, organize meetings, generate reports, and produce presentations.
• Excellent written and verbal communication skills
• Demonstrated commitment to an inclusive environment

APPLICATION INSTRUCTIONS:

Applicants should submit a resume and cover letter to Human_Resources@cfgnh.org (Human

underscore Resources) with the subject line “Administrative Associate - Idealist”

no later than August 16, 2024. Please also indicate how you found this job

posting.

No phone calls please.

The Community Foundation for Greater New Haven is an equal opportunity employer.