Public Affairs Coordinator

Our major client is seeking a Public Affairs Coordinator to work within their facilities located in Houston, TX for a 12 months assignment.

Duties & Responsibilities

• Performs administrative and non-administrative functions to support to the respective public affairs teams below. Supports and coordinates activities between Events & Branding areas. (~60%)
• Assists with events and programs and builds relationships that foster a positive business environment and advance the Company’s ability to do business in the U.S. and with North American corporations.
• Develops and maintains filing systems and advises on the development of company retention policies for assigned areas. Organizes data and records and assures accurate, timely retrieval. (~10%)
• Assists with the planning, set up, and execution of public affairs events.
• Opens, reads, sorts, and batches incoming mail and packages and acts upon or forwards as appropriate. Responds independently to internal and less complex external inquiries.
• Assists with data input for our project tracker and internal requests.
• Research various topics assigned by the project leader and develop biographies for event attendees. Assists with data entry for databases.
• Performs other duties and participates in special projects as assigned.

Qualifications

• Bachelor’s degree in business, Journalism, Communications, Fine arts, or other related fields. Other degrees may be considered.
• Understanding of the energy industry a plus
• Typically, at least three (3) years of job experience or internship.
• Must be able to comprehend and communicate accurately, clearly, and concisely in English.

Ability to:

• show a track record of being able to effectively handle all administrative tasks in assigned area.
• independently research and respond to inquiries, including those escalated by less experienced, regarding issues and problems. Ensure timely follow-up and resolution.
• demonstrate effective oral and written communication skills with good vocabulary, good grammar, and the ability to independently compose all forms of written communication.
• effectively interact and communicate with team members as required.
• plan own work, handle many diverse tasks simultaneously and work effectively with interruptions and meet deadlines.
• demonstrate strong attention to detail and high-quality work.
• develop and maintain spreadsheets, modifying format to meet changing circumstances.
• show a track record of developing and executing more complex and or sensitive communication plans across an organization.
• effectively work with senior level managers to develop effective and appropriate messaging, presentations, etc.
• critically think through issues and opportunities and to evaluate and create effective messaging for management.
• quickly assess situations and recommend course of action.
• consistently demonstrate excellent writing across a variety of channels for different audiences.
• develop relationships across the organization to effectively represent and provide strategic messaging advice on multidisciplinary teams within the organization.
• evaluate speaking opportunities and facilitate the presentation development and approval process.

Job Type: Contract

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• Monday to Friday

Work setting:

• In-person
• Office

Education:

• Bachelor's (Preferred)

Experience:

• public affairs: 3 years (Preferred)
• events: 3 years (Preferred)
• Branding: 3 years (Preferred)
• marketing: 3 years (Preferred)

Ability to Commute:

• Houston, TX (Required)

Work Location: In person