Job Description
Overview:
This is a unique opportunity for the professional who is passionately dedicated to changing the lives of our most vulnerable students. We are a dedicated group of professionals who educate pregnant and parenting middle and high school students and their children, with a vibrant child care facility that serves over 100 families daily. We are a community that focuses on the holistic needs of each individual, without sacrificing the high expectations we have of ourselves and our community members. You are an energetic, kind self-starter who has a passion for meeting the needs of a wide variety of constituents. Maybe your background is in nonprofit organizing, you’ve been a school secretary for a traditional school for decades or you are making a career change—you just love to make a difference by coming to work each day.
The Principal's Secretary at The Chiles Academy is responsible for the following duties:
- Answer front door of a busy school campus with positive and welcoming attitude
- Provide 5-star customer service for all community members by staying curious, being ready to problem solve, and following through to meet needs as they arise
- Systems organizing like digital and hard copy filing, student record management and organizational thinking a must
- Assist in enrollment and on-boarding process for incoming students
- Maintain and update school website and social media accounts as needed
- Provide a variety of clerical and administrative support for principal and administrators
- Serve as back up support for registrar (student records, attendance, and data management)
- Support all school fundraising efforts including donor solicitation, maintain updated list of needed items for donation, stewardship outreach, and maintain online school store to sell TCA-branded items.
- Type, edit and proofread correspondence, reports, memoranda and contracts.
- Receive and screen phone calls, greet visitors and review and disseminate incoming mail.
- Schedule and assist in facilitation of school safety drills
- Support for the principal in preparation for board of directors meetings.
- Schedules meetings, appointments and travel arrangements for principal and other administrators as needed
- Maintain school master calendar
- Perform other duties as assigned by an appropriate administrator
Educational Requirements & Character Qualifications:
- High School Diploma (or higher); AA or AS preferred
- Previous experience in office management, systems-level support and/or executive secretary experience
- Ability to be flexible and adapt as needed in a fast-paced school environment.
- Excellent communication skills (writing, speaking, greeting, positivity for all constituents)
- Ability to work independently and in a team setting.
Salary Range, Benefits, & Annual Calendar:
• Starting salary range is $29,000 - $34,000 depending on experience & qualifications
• 4 day work week; Monday – Thursday from 7:30 AM – 4:30 PM
• Benefits available after 90 day probationary period
• Ten days of paid time off (PTO) per year
Academic calendar with generous time off during holidays and summer
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