Operations and Compliance Coordinator

About Us

The Voter Participation Center (VPC) is the nation’s largest non-partisan, non-profit organization dedicated to registering and mobilizing voters from the New American Majority (NAM) – people of color, unmarried women, and young people – who make up the majority of the potential electorate, but have been historically underrepresented in political participation and power. Using direct mail, digital and social media outreach, guided by rigorous data science and experimentation, and working closely with a multitude of partner organizations, VPC connects with millions of voters each year, building the foundation for a more representative democracy. Over the past 20 years, VPC has helped more than 6.1 million people register to vote. VPC is driven by a commitment to constant research, testing, experimentation and evaluation, and thus offers many of the most cost-effective, proven, high-impact programs in the civic engagement field.

The Center for Voter Information (CVI) is VPC’s partner organization. It is a separate but affiliated 501(c)4 non-profit that works to engage both the NAM and members of the broader electorate who share its values.

VPC-CVI does not sponsor work visas for potential or hired employees under any circumstances.

The Role

VPC and CVI are seeking an Operations and Compliance Coordinator. Reporting to the Chief Financial Officer, the Operations and Compliance Coordinator will be responsible for finance operations activities, including the processing and entry of contributions, routine database auditing, account reconciliations, and clerical duties within the Finance Department. This role will play a critical role in the operations of our programs, ensuring documentation and money are moving smoothly.

This position will be based in Washington, D.C., where our staff work a hybrid schedule, coming into the office on Tuesdays and Wednesdays.

Primary Responsibilities

• Processes and deposits incoming grants, contributions, and contribution refunds
• Prepares incoming invoices for processing, ensuring all necessary information is provided in the invoices or associated documentation
• Assists with compiling and preparing data for annual reporting requirements such as 990s or other scheduled compliance reporting
• Performs regular bank reconciliations
• Provides clerical support during the annual financial audit, as well as on an ongoing basis, for document retention requirements and inventory management for office equipment
• Other duties as assigned by the CFO

Must-Have Skills/Qualifications

• High attention to detail with an aptitude for finding and solving problems
• Ability to work effectively with other members of the department and cross-functional teams to achieve common goals
• Thrives at working under tight deadlines
• Previous database and data entry experience
• Proficiency in Microsoft Excel and/or Google Sheets
• Excellent written and verbal communication skills
• Fluency in Google Suite

Nice-to-Haves

• Experience working with issue-oriented organizations, on campaigns, political committees, or nonprofit organizations
• Previous experience in business operations, finance, accounting, or compliance
• Familiarity with EveryAction or NGP VAN
• Prior experience or knowledge of Sage Intacct, or similar accounting software

Salary and Benefits

The salary range for this position is $52,849.69 - $58,412.82 annually, commensurate with experience. This is a full-time position. This position is exempt under the Fair Labor Standards Act and is not eligible for overtime pay. Our comprehensive benefits plan includes 100% employer-paid medical, dental, and vision insurance for employees and immediate family members; 100% employer-paid short and long-term disability and life insurance for employees; generous paid time off; professional development stipend; access to a 403(b) retirement plan with a 3% employer match, and more.

How to Apply

Not sure you meet all the qualifications? We encourage you to still apply! To apply, please submit a resume, a brief response on how your skills and experience make you a good fit for this position, and at least three professional references. A cover letter is not required. Applications will be considered on a rolling basis until a successful candidate is identified. However, candidates are strongly encouraged to apply by Wednesday, July 3, 2024, for early consideration. References are not contacted until you are notified.

VPC-CVI is an Equal Opportunity Employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply. We strongly value the leadership of people of color, LGBTQ individuals, and other traditionally marginalized communities, and encourage candidates from these communities to apply.

We strive to create and maintain a working environment that is inclusive, equitable and welcoming. At VPC-CVI, diversity, equity, and inclusion are directly aligned with the fundamental belief that people are inherently capable but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals.