Director of Major Events

Director of Major Events

103274BR

Off-Campus: Washington, D. C.

Director

Job Description

The McCain Institute is a nonpartisan organization inspired by Senator John McCain and his family’s dedication to public service. We are part of Arizona State University and based in Washington, D.C. Our programs defend democracy, advance human rights, and empower character-driven leaders. Our unique power to convene leaders across the global political spectrum enables us to make a real impact on the world’s most pressing challenges. Our goal is action, not talk, and like Senator McCain, we are fighting to create a free, safe, and just world for all.

The McCain Institute seeks a full-time Director of Major Events. The Director of Major Events will lead the development and implementation of all McCain Institute major events. The Director will work closely with, and report to, the Senior Director of Communications and Strategic Engagement at the McCain Institute.

The Director ensures the successful planning, execution, and post-event analysis of major events including conceptualizing agendas, engaging speakers, and overseeing consultants, logistics, budget, and vendors.

One of the most important duties of the Director of Major Events is leading and directing the coordination and execution of the yearly Sedona Forum. The Sedona Forum is the McCain Institute's signature annual event, bringing together leaders from across the United States and around the globe. It serves as a high-level gathering aimed at discussing and addressing key global issues. The Sedona Forum also plays a crucial role in the Institute’s media, fundraising, and donor engagement efforts.

This position is based in Washington, D.C. and is eligible for a hybrid work schedule.

Job Family

Generic

Department Name

McCain Institute

Full-Time/Part-Time

Full-Time

VP Code

KNOWLEDGE ENTERPRISE DEV

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$80,995 - $180,000 per year, DOE

Close Date

15-August-2024

Category

04

Essential Duties

• With the Senior Director of Communications and Strategic Engagement, develop and implement a comprehensive major events strategy to support the McCain Institute’s mission and vision and communications objectives.
• Develop, review, and present detailed planning documents to McCain Institute leadership for all major events.
• Oversee planning and execution of the Sedona Forum, including managing event consultants and vendors, ensuring efficient and effective coordination and execution.
• Coordinate with the Senior Director of Communications and Strategic Engagement on communications and media goals for major events.
• Examine all contracts and agreements to ensure competitiveness, identify potential cost savings, and make necessary adjustments.
• Create and manage the Major Events budget, including proposing the budget, managing expenses, and overseeing the reconciliation of expenses.
• Develop and implement event staffing plans and timelines in collaboration with the Senior Director of Communications and Strategic Engagement.
• Conduct thorough post-event reviews and submit comprehensive written reports with updated timelines and recommendations for future events, including the next Sedona Forum.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND eight (8) years of related administrative experience, which includes five (5) years of supervisory experience; OR, Twelve (12) years of related administrative experience, which includes five (5) years of supervisory experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Proven experience in event planning and management with high-level gatherings.
• Leadership and project management skills.
• Experience in organizational and time-management abilities.
• Ability to manage budgets and financial planning.
• Experience in vendor and contract negotiation.
• Evidence of effective communication and interpersonal skills.
• Ability to work collaboratively with diverse teams and stakeholders.
• Detail-oriented with the ability to handle multiple tasks simultaneously.
• Experience in fundraising and donor engagement is a plus.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse. 
• Visual acuity and manual dexterity associated with daily use of desktop computer, bending, stooping, reaching, and lifting up to 20 pounds.
• Ability to clearly communicate to perform essential duties.
• Regular activities require the ability to quickly set and change priorities which may include and/or are subject to the resolution of conflicts.

Department Statement

The McCain Institute is a nonpartisan organization inspired by Senator John McCain and his family’s dedication to public service. We are part of Arizona State University and based in Washington, D.C. Our programs defend democracy, advance human rights, and empower character-driven leaders. Our unique power to convene leaders across the global political spectrum enables us to make a real impact on the world’s most pressing challenges. Our goal is action, not talk, and like Senator McCain, we are fighting to create a free, safe, and just world for all.

Learn more at www.mccaininstitute.org/

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume and cover letter should clearly illustrate how prior knowledge, and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.