Administrative Coordinator II-(Executive Support) Development & Fundraising

Provide executive level support to Chief Development Officer of the Health System, Senior Vice President for Development (CDO). This position is responsible for oversight of the administrative and operational activities for the CDO. Direct the administrative activities for the CDO, with development team and organization leadership, and providing regular updates on key initiatives and day-to-day operations of the Office of Development. This may include budgetary oversight, staffing and administration of policies and procedures.

Cover Letter Required

Responsibilities

• Partners with management in the planning, scheduling, coordination and reporting of activities to ensure that projects goals and objectives are accomplished on time and within budget. Establishes schedules, task assignments and allocation of manpower, space and equipment to ensure conformance with departmental goals and objectives. Coordinates the implementation of donor proposals and reports to the CEO, Dean and other senior level staff. Ensure alignment among the CDO’s senior staff and development associates to ensure coordination of activities.
• Coordination of projects or commitments in the execution of the next multi-billion dollar campaign. Assist the CDO with communication around emerging Health System Capital campaign. Work with executive staff, including President’s and their offices, of the member Hospitals to ensure that the CDO needs are conveyed and that progress is being made in a timely way. This position also requires close coordination with the offices of CEO and Dean of the Health System and senior physicians.
• Develop and maintain an inventory of critical path projects in which the CDO is especially interested and/or for which his awareness and involvement is essential. Maintains a dashboard that summarizes critical priorities for the CDO.
• In support of the CDO, helps to prepare reports and presentations for board and trustee meetings. Support includes setting agendas, creating deliverables, and coordinating follow-ups. Helps to ensure participants are aware of the objectives and monitors the progress and achievement of such meeting. Coordinate quarterly sub-committee meetings with members of the Board of Trustees.
• Serves as the primary liaison with the offices of the trustees and principal and major gift donors from within the CDO portfolio.
• Maintains liaison with all levels of administration, faculty and/or outside organizations to coordinate operational activities, to accomplish directives and to facilitate the resolution of problems. On behalf of the CDO interacts with the Presidents’ of the Health System to ensure coordination of fundraising objectives as directed by the CDO, CEO and Dean of Mount Sinai. Collaborates with the Deputy Chief Development Officer whose scope of responsibility includes supporting fundraising activities in Mount Sinai Beth Israel, Mount Sinai St. Luke’s, Mount Sinai Roosevelt, and New York Eye and Ear Infirmary of Mount Sinai.
• Serves as the department’s liaison with administrative and professional staff regarding MSMC policies and procedures, personnel administration, grant administration and budgetary preparation and control.
• In collaboration with Senior Development staff, provide support with budget preparation, formulation, presentation, and execution
• Supervises and provides direction to Development Associates. Facilitates and guides decision making with the Development Associates in support of the activities of the CDO.
• Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included.
• Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports.
• Screens telephone calls, answers inquiries or direct caller to the appropriate individual for further information and/or resolution.
• Performs other related duties.

Qualifications

• Bachelor’s degree in business related field. Master’s degree preferred.
• 5 years of related business experience with competency in applying general personnel practices, and coordination of one or more major administrative functions.
• A cover letter is required

Computer Skills:

• Intermediate MS Word, Excel, Outlook, Raiser’s Edge (fundraising software-preferred but not required)

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:

• Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
• Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
• Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization. We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.

The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism.”

EOE Minorities/Women/Disabled/Veterans