Administrative Assistant (part-time), Humanitarian Team

About InterAction

InterAction is the largest U.S.-based alliance of international non-government organizations (NGOs) and partners. Celebrating our 40th anniversary this year, we mobilize our Members to think and act collectively to serve the world’s poor and vulnerable, with a shared belief that we can make the world a more peaceful, just and prosperous place – together. Using our collective voice and convening power, we seek to shape important policy decisions and actions across a wide range of issues – including foreign assistance, humanitarian relief, development, economic equity, food security, and climate change.

Our Members are premier international global development, humanitarian, and sector-supporting organizations that work in almost every country and manage more than $15.4 billion in programs annually. InterAction’s revenue comes from dues, government, private foundation and corporate grants, and fee-for-service programs. Additional information can be found at www.interaction.org.

Position Description

The Administrative Assistant for the Humanitarian Team supports InterAction’s team in administrative tasks related to scheduling, travel, expense reconciliation and event organization. They will provide support across the four work streams of the team: Practice, Policy, Protection, and Shelter and Settlements. They will also provide ad hoc note taking support to working groups or other multistakeholder events and/or meetings. InterAction’s country working group and broader operational response priorities.

This position resides within InterAction’s Humanitarian Team, reports to the Coordinator, Humanitarian Practice and collaborates with InterAction staff across its various internal teams, as well as with InterAction members of a case-by-case basis.

Position Type

Part-time

This is a part-time position based in Washington D.C. InterAction maintains a hybrid work environment and employees are eligible to telework three days a week and work in the office two days a week. There is an expectation that employees will be based in the Washington D.C. region.

Essential Functions

• Assist the VP and Directors of the Humanitarian Team in scheduling, meeting organization and event planning on a case-by-case basis.
• Support the Humanitarian Team in financial reconciliation in close collaboration with InterAction’s accounting team.
• Collect and consolidate Humanitarian Team inputs to the weekly CEO newsletter
• Provide travel related administrative support to the Humanitarian Team including travel reservations, expense claims and liaising with People and Culture on insurance and other related issues.
• Provide as hoc note taking support to the various working groups across the team
• Support in the organization of events such as workshops, roundtable discussions, and other events and meetings in close collaboration with other Humanitarian Team staff and members domestically and internationally.
• Maintain up-to-date Humanitarian Practice email lists for relevant thematic issues and counties. Write, edit, vet, and disseminate email communication for the lists from the HPP email accounts.
• Perform other reasonably related duties as assigned.

Minimum Qualifications

• Bachelor’s degree in related field or equivalent combination of education and experience
• Experience working as part of a team and facilitating cross-team collaboration.
• Demonstrated proficiency with Microsoft Office 365
• Strong commitment to InterAction mission and values.

Success Factors

• Ability to proactively and independently follow through on tasks and responsibilities in a detail-oriented manner with limited supervision.
• Superior interpersonal and relationship-building skills
• Strong oral and written communication skills.
• Ability to interact with others in a professional manner and with and with colleagues of varied work styles
• Excellent planning, organizational and administrative skills
• Ability to prioritize, multi-task and manage time effectively, even under pressure and tight deadlines.
• Demonstrate a proactive approach to work, showing initiative and the ability to act without constant supervision or direction.

Physical Requirements and Work Environment:

• There are no extraordinary physical requirements for the performance of the essential functions of this position.
• InterAction will make reasonable accommodations to enable individuals with disabilities to perform essential functions.
• The noise level in the work environment is usually moderate.

Supervisory Responsibilities

The position does not supervise employees.

Compensation

The hiring salary range for this part-time position is $21.63 - $25.oo per hour, commensurate with skills and experience.

This position is not eligible for benefits.

Expected Start Date

As soon as possible

Reports to

Coordinator, Humanitarian Practice

Travel

No travel requirements

In addition

InterAction is an equal opportunity employer that operates in compliance with applicable laws and regulations. InterAction does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, and individual’s genetic information or any other bases under federal or local laws.

All applicants must be able to provide documentation that they are legally eligible to work in the United States for an extended period.

InterAction does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of InterAction and InterAction will not be obligated to pay a placement fee.

To Apply

Please submit a cover letter and resume. All applications must be submitted through ADP for consideration. Incomplete applications will not be considered.