Administrative Assistant to Government Affairs VP

Ref #: 15603

LinkedIn Tag: #LI-JM1

How you'll help us Keep Climbing (overview & key responsibilities)

Delta Air Lines is looking for an Administrative Assistant to support our WAS based Government Affairs team.

Summary of responsibilities:

• Organizing and coordinating office operations and procedures
• Managing complex schedule(s), anticipating needs, resolving issues, and interacting positively with colleagues across various lines of business
• Greeting visitors of all levels and resolving issues
• Building strong rapport and relationships with administrative support peers, leadership, and support staff across the organization to increase effectiveness and solve problems smoothly
• Exercising extensive calendar management for multiple leaders and resolving aggressive scheduling demands
• Anticipating business needs and priorities, using strong interpersonal skills, planning and problem solving
• Scheduling and managing small- and large-scale events and meetings, and thinking ahead on needs and timelines
• Coordinating details of event planning and logistics including meetings, A/V conferencing set-up, conference rooms, presentation and materials preparation, agenda and speaker tracking, venue layouts, etc.
• Acting as a guide and information source on procedures, processes, and practices
• Assisting with documents and plans using MS Office (Outlook, Word, Excel, and PowerPoint) including drafting and/or proofreading
• Completing and reconciling vouchers and expense reports in a high quality and timely way
• Gathering, compiling, and reporting information relevant to leader's area of responsibility
• Assisting in development, implementing and monitoring internal business systems and procedures e.g. onboarding new members, managing planning
• Ordering office supplies, coordinating facilities requirements, and preparing certain reports
• Organizing domestic and international travel arrangements which includes flight reservations, hotels, etc.
• Handling confidential personal and business information effectively
• Keeping tabs and ensures timely completion of a high volume of daily events and requests.
• Actively contributing to a positive group atmosphere
• Practices safety-conscious behaviors in all operational processes and procedures.

What you need to succeed (minimum qualifications)

• Ability to juggle multiple responsibilities simultaneously.
• Ideal candidate should be highly organized.
• Prioritize tasks appropriately to include managing events, meetings and conference calls.
• Proficient in various applications/websites such as DBMS, Sharepoint, Smartsheet, SkyHub, Microsoft Outlook and Deltanet (Ariba, Concur, myBizHero)
• This position will be responsible for the support, management and execution of various corporate sponsored efforts and initiatives.
• Must be a self-starter and have ability to work both independently and within a team environment.
• Communicate effectively with personnel at all levels, both written and verbal.
• Where permitted by applicable law, must have received or be willing to receive the COVID-19 vaccine by date of hire to be considered for U.S.-based job, if not currently employed by Delta Air Lines, Inc.

What will give you a competitive edge (preferred qualifications)

• Prefer experience managing facilities and ordering supplies.
• Ability to provide attention to detail, be organized, methodical and able to maintain strict confidentiality.
• Will have to interface at all leadership levels within and outside of the organization.