Assistant Program Manager

Founded in 1903, the International Brotherhood of Teamsters (IBT) is North America’s strongest union, representing more than 1.3 million hardworking people in the U.S., Canada, and Puerto Rico.

The Training & Grants Department is one of several departments at the International Headquarters that provides assistance to our local unions and other Teamster affiliates through educational programs and materials. Through grant funding from the National Institute of Environmental Health Sciences, the IBT has provided safety and health training to Teamster members for the past 30 years. The grant funding allows Training & Grants to do outreach, develop Teamsters worker instructors, curriculum development, and provide safety and health courses in-person, virtually, and self-paced. The IBT provides education, research, and resources to divisions and conferences, and locals on upcoming grants.

Position Summary:

The Assistant Program Manager assists in the identification, management, and administration of federal training grants. Based in Washington, DC, this position operates full-time and in-person from the union’s headquarters.

Duties and Responsibilities:

• Ensures the training programs and local union partners are in compliance with the regulations and requirements found in the grant award, PHS Manual, and the NIEHS Minimum Criteria.
• Prepares annual progress reports, closeout reports, and appropriate forms.
• Track’s training accomplishments against training projections.
• Answers routine questions about the training programs.
• Works with IBT divisions, departments, local unions, and community partners to identify new grant funding opportunities.
• Reviews invoices for compliance with IBT and federal requirements.
• Prepares routine office correspondence.
• Attends grants-related meetings as required by the funding agencies.
• Plans and coordinates meeting arrangements, as needed.
• Enters data into the IBT database, as needed.
• Assists Finance Manager in preparing audit responses, as needed.
• Enters data into the NIEHS Data Management System and other grants-related databases.
• Prepares PowerPoint presentations for Advisory Board Meetings, Instructor Development Programs, and other meetings.
• Conducts on-site inventories of equipment and supplies domiciled at the training centers.
• Assists with the operation of the Moodle Learning Systems platform and databases.
• Performs all other duties and responsibilities as assigned by the Director, Training and Grants Department, and the Program Manager.

Education and Experience:

• Bachelor’s degree from an accredited college or university required.
• Three to five years’ experience in the administration of a grant training program required.
• Demonstrated ability to prepare funded grant proposals required.
• Knowledge of Microsoft Office suite products (Word, Excel, PowerPoint, Outlook) required.
• Demonstrated experience using learning management systems (e.g. Moodle) required.
• Familiarity with using Salesforce preferred.
• Knowledge of labor educations and adult education programs preferred.
• Knowledge of the Workforce Innovation and Opportunity Act (WIOA) preferred.