Operations Assistant

Operations Assistant

 Our boutique defense lobbying firm near Capitol Hill is seeking an experienced full-time Operations Assistant to provide support in the day-to-day operational needs of the firm. They will be supporting, improving, and assisting in developing new operational systems, processes, and functions in support of staff based in our D.C. office. The Operations Assistant will report to the Chief of Staff.

This position is a unique opportunity to gain valuable hands-on experience and prepares you for a successful career on Capitol Hill or in Operations. You will gain practical business experience that will be broadly applicable in the future.

 Essential Functions

• Provides day-to-day support to the firm’s staff, ensuring their operational, administrative, and office-wide systems needs are met.
• Acts as a staff liaison regarding general inquiries or basic troubleshooting by addressing needs directly or properly triaging, while providing an excellent and professional customer services experience
• Procure items that support the daily operations of the staff and facilities, including the issuance and recovery of supplies, equipment and furniture
• Provides onsite support by collecting mail, maintaining supply inventory and overall office upkeep/tidiness
• Supports the Chief of Staff with organization-wide projects, including but not limited to initiatives that facilitate the organization’s continued growth, and/or refine general operations and administrative efficiencies
• Assists with the reconciliation of monthly credit card statements and receipt management for the team.
• Plans all-staff events, including off-site and in-office events.
• Develops proficiency and clear understanding in the use and maintenance of office systems, equipment, and technology, and assists staff as needed
• Provides support in coordinating and planning logistics pertaining to facilities procurement, moves, and setups of new offices

Qualifications

• B.S. or B.A. required
• Highly organized, detail-oriented, self-starter; ability to work independently
• Experience on Capitol Hill  as an Executive Assistant/Scheduler preferred
• Excellent writing and communication skills
• The ability to prioritize multiple tasks in a deadline-driven environment
• Proficiency in the use of Microsoft Office, Microsoft Excel & Microsoft PowerPoint
• A strong desire to work on and around Capitol Hill

Application Process

To apply, please send a cover letter and resume to mindy@jagreenco.com