Associate, Operations (Part-Time) - YPIE Jersey City

YPIE partners with students to ensure they are ready for, 

enroll in, and complete college.

At Yonkers Partners in Education (YPIE), we believe:

• All young people, regardless of zip code, are entitled to a quality education, and a chance to discover their passions and share their talents with the world.
• Post-secondary education is essential to upward economic mobility.
• Readiness for, access to, and persistence in college are integral to degree attainment.

With support from the YPIE team, students become lifelong learners equipped to thrive in the future economy and empowered to contribute to their communities and humanity. If you have the experience and determination to change the course of a student’s life, review this position description for info and next steps. 

JOB MISSION

The Associate, Operations coordinates YPIE Jersey City’s operations and day-to-day logistics, and maintains our after-school space, the YPIE College Zone.

RESPONSIBILITIES & RESULTS  

College Zone Operations

• Proactively manage relevant program logistics to ensure smooth operations of daily after school academic center (YPIE College Zone), including:
• coordinating supplies & device check-outs
• completing daily opening & closing checklists
• managing student reward system (Scholar Dollars, Swag Store)
• coordinating work-study intern schedules & tasks
• coordinating schedule of room use
• Manage the physical space, creating an environment that supports a welcoming, academic, and professional culture.
• Serve as the person ‘directing traffic’ for staff, students, and volunteers in service of achieving student success.
• Collaborate with other YPIE team members to develop and sustain a culture & climate at the College Zone that facilitates effective student learning experiences, as measured by the College Zone Climate Inventory tool.

Program Operations

• Manage student records and use data systems to proactively identify student challenges and concerns
• Manage student notification system (reminders, attendance notifications)
• Communicate clearly to key stakeholders about timelines and tasks as necessary

Events

• Support events, including: student symposia, new student orientation and induction, and other special events and programs
• Support the creation of program tools/materials/assets (flyers, Google Forms, surveys, etc.)

Staff Support

• Organize logistics in advance for smooth execution of programs. Events are reliably pulled off without issue. 
• Ensure staff have the operational support needed to do their job, including: maintaining office spaces, tracking student attendance, supporting supply ordering & distribution.
• Earn positive feedback from stakeholders, and continuously provide feedback to improve program implementation.

Student Engagement & Effective Relationships

• Develop strong professional relationships with students in order to facilitate targeted and comprehensive support, including small group tutoring as needed.
• Help connect students to crucial YPIE and external resources as necessary and hold students accountable for milestones to achieve their goals.
• Collaborate with volunteers to assist in providing services to YPIE students.

VALUES

YPIE team members: 

• are always learning, embracing feedback and pursuing growth alongside our students.
• do whatever it takes, consistently going the extra mile to get the job done with the highest degree of quality.
• sweat the details, approaching tasks with meticulous attention to every element and pride in high-quality work.
• collaborate, regularly coordinating with key internal and external partners to advance strategic goals.
• track and use data, maintaining strong records and regularly consulting data to inspire effective decision-making.

CANDIDATE QUALIFICATIONS

To be eligible for consideration, applicants should have:

• An outcomes-focused orientation
• Ability to make arrangements for travel between program sites, including supply order management and delivery
• Experience with Google platform and comfortable with technology

The most competitive applicants will possess:

• Bachelor’s degree (preferred, not required)
• Unmatched attention to detail
• Experience with and commitment to ensuring equity for a diverse population of students
• Ability to see the big picture and sweat the small stuff at the same time
• Ability to create good systems & willingness to execute existing systems/processes 
• Proven organizational and program tracking skills
• Flexibility; able to roll with the punches
• Spanish, Arabic, or other bilingual fluency a plus

You are likely to be successful in this role if:

• You enjoy solving challenging problems to reach measurable outcomes.
• You thrive in a self-directed, start-up environment in a growing organization. 
• You are hungry for collaboration.

JOB DETAILS

This position is based in-person in Jersey City, NJ. 

Hours: Part-Time (up to 20 hours per week)

Schedule: Set schedule based on student needs. Primary hours are Monday to Thursday from 2pm to 6pm. 

Pay Range: $20 - 25 hourly

YPIE offers a competitive compensation and benefits package commensurate with experience. Benefits for this part-time role include:

• Employee Assistance Program
• Commuter benefit
• Partial cell phone reimbursement
• Professional Development