Administration and Projects Manager

The Brennan Center for Justice at NYU School of Law is a nonpartisan law and policy institute that seeks to improve the systems of democracy and justice in the United States. We work to hold our political institutions and laws accountable to the American ideals of democracy and equal justice for all. Among our core priorities, we fight to protect voting rights, end mass incarceration, strengthen checks and balances, and preserve constitutional protection in the fight against terrorism. Part think tank, part advocacy group, part cutting-edge communications hub, we start with rigorous research. We craft innovative policies. And we fight for them — in Congress and the states, the courts, and in the court of public opinion. 

Position Overview: 

We are seeking an Administration and Projects Manager who oversees the organization’s growing 35-person office facilities located in Washington, DC. The Washington, DC office coordinates frequently with the staff, administration and leadership in the organization’s main office in New York. Among the priority roles for this position is addressing the internal project management and logistics necessary for a planned move to a larger office facility to accommodate growth. Reporting to the Vice President, this role is also responsible for overall office operations including reception oversight, inventory control, vendor relations, and facilities management.  

Note: The position is based at our office location in Washington, DC.  

Responsibilities: 

• Overseeing a variety of office logistic projects from inception to completion, adhering to budgets, and analyzing data to optimize our operations 
• Plans, Coordinates, and controls information flows with external construction and architect teams. 
• Serves as the primary liaison in DC with contractors, architects, engineers, and office and equipment suppliers. 
• Organize and manage timeline and related logistics for planned office move (To be completed in Summer, 2025). 
• Purchase office supplies and maintain appropriate inventory levels. 
• Provide project support and planning for Special events in Washington DC Office. 
• Work closely with internal stakeholders, external vendors, and regulatory bodies to ensure projects are completed on time, within budget, and to the highest standards. 
• Review current and reimagine facility operations and protocols if necessary. 
• Develop and implement office policies and procedures to improve efficiency and effectiveness. 
• Manage operational vendor and service provider relationship, including cleaners, HVAC maintenance, electrical vendor, plant vendor, etc. 
• Plan and execute organization-wide events and parties for staff (i.e., holiday party, summer social, happy hours, etc.). 
• Coordinate large internal staff group meetings/events and conference room scheduling, as needed. 
• Process and submit operations and administrative expenses via Concur. 
• Act as point person for office maintenance, mailing, shipping, supplies, equipment, and billing. 
• Develop and implement office emergency preparedness and response plan. 
• Coordinate office/desk assignments and moves. 
• Assist in onboarding new hires and interns 
• Partner with HR to maintain office policies as necessary. 
• Coordinate office equipment maintenance with the IT department. 
• Other duties as assigned to meet the needs of the Brennan Center. 

Qualifications: 

• Bachelor's degree and 5 - 10 years of office and/or facilities management experience. 
• Familiarity with project cost forecasting and the ability to write progress reports, including project histories, challenges, recommended solutions, and justifications for recommendations. 
• Expertise managing logistics for an office construction and relocation.  
• Knowledge of office management responsibilities, systems, and procedures. 
• Energetic and flexible professional who doesn't mind wearing multiple hats. 
• Strong organizational and excellent project planning skills. 
• Able to work independently with little or no supervision. 
• Enjoys the administrative challenges of supporting an office of diverse people. 
• Excellent time management skills and ability to multi-task and prioritize work. 
• Impeccable attention to detail and problem-solving skills. 
• Demonstrated ability to make decisions thoughtfully and work well under pressure. 
• Ability to lift up to 50 lb. 
• Excellent written and verbal communication skills. 
• Proficient in Microsoft Office, Outlook 365, and Concur. 
• Sense of humor. 

The Brennan Center is committed to advancing Diversity, Equity, and Inclusion in the workplace. We continuously work with our staff to find new ways to increase diversity and to build and cultivate an inclusive and equitable work environment, where everyone can be their true self and feel a strong sense of belonging. As such, we seek to hire employees who have a commitment to and/or experience with diversity, equity, and inclusion. In addition, we expect employees to participate/contribute with DEI initiatives or activities with recruitment, retention, and workplace culture. 

Applications:  

Applicants will be interviewed on a rolling basis, and decisions will be made as soon as appropriate candidates are identified. To apply, please visit <<THIS LINK>> and upload the following application materials: (1) cover letter, (2) resume, and (3) contact information for three supervisor references. Applications without all the previously listed materials will not be considered. We prefer applications to be submitted through our website.  

If you have difficulty with the online system, you may send your application by e-mail to: brennancenterjobs@nyu.edu with "Administration and Projects Manager" in the subject line, after registering in the online system. Please no calls or faxes. 

Compensation and Benefits: 

The salary range assigned for this position is $88,000 - $93,000. We determine our salary ranges based on market competitiveness and internal equity for each job. The salary offered to a selected candidate will be contingent upon the candidate’s experience, education, and qualifications, along with internal equity considerations. Additionally, we offer a very robust and competitive array of benefits such as a generous time off program, 401k plan, comprehensive health insurance (medical, dental, and vision), and wellness and office perks. 

In addition, this position is part of a bargaining unit represented by the National Organization of Legal Services Workers, UAW local 2320. 

Note: The Brennan Center is committed to public health and to the safety and wellbeing of our colleagues and visitors. As such, we have adopted a policy requiring all employees working in the New York and Washington, DC offices to be vaccinated against COVID-19, including having a booster, or to meet the legal guidelines for an exemption.