Operations Manager

The Fund for New Jersey, a private grant-making foundation, works to improve the quality of public policy decision-making affecting the people of New Jersey and our region. The Fund is active in budget & finance, democracy, climate & environment, criminal justice, education, housing, immigration, poverty, public media, and racial justice. See The Fund’s website for details of our work. (http://www.fundfornj.org)

The Operations Manager is responsible for the infrastructure that supports work on a variety of New Jersey’s most significant issues.  This position is integral to the success of The Fund for New Jersey. This is a full-time position with excellent benefits. The Fund for New Jersey’s office is in Princeton and staff meets at least once a week in the office. Travel throughout New Jersey for grantee site visits is required.

Priority application deadline Friday, June 21.

Responsibilities:

Office Administration (70%)

• Overseeall aspects of office administration, including technology, filing, and recordkeeping systems; managing supplies, office equipment, and relationships withvendors and contractors
• Provide administrative support to the President and staff; handle scheduling and administrative preparation for meetings and projects; manage correspondence; prepare reports; complete special projects as assigned
• Organize and implement the logistics of Board and committee meetings and other events; work with vendors and venues; prepare and distribute materials, take minutes, and compile reports as needed; staff the events
• Coordinate basic financial transactions, including accounts payable and purchasing;  administer payroll system; process expenses, contracts, and invoices; monitor and report spending; support preparation for annual audit; liaise with accountants, auditors, investment advisors, and Treasurer
• Manage productive relationships with the Trustees, grantees, and philanthropic partners

Grants Administration (30%)

• Schedule site visits and meetings with grantees
• Monitor receipt and execution of award letters
• Organize, maintain, and update electronic grant files
• Maintain payment schedules and monitor grant balances; provide reports as requested
• Communicate effectively with applicants, grantees, and external partners