Executive Assistant to Justice-Elect Megan Shanahan

What You'll Do:

Prepare all necessary information for conference, ensure distribution to justices, maintain conference calendar, as required.

Responsible for follow-up activities as a result of the conference; prepares and/or organize all necessary information for committees the Justice may chair or on which she may participate.

Schedule meetings, appointments and travel arrangements, including expense report information.

Prepare a variety of documents, including both routine and complex correspondence, forms, confidential memoranda, meeting minutes, and reports; proofread material for correct grammar, punctuation, format, and accuracy of content; develop, manage and maintain a filing system; create and maintain files, reports and spreadsheets as necessary.

Serve as the receptionist for the Justice; answer telephones; route or respond to inquiries; open and send mail; and handle visitors and public. Maintain office equipment and order office supplies.

Direct requests from the Justice to appropriate staff, as requested.

Work with offices throughout the Court as it pertains to events involving the Justice.

Schedule CLE classes and submit to Attorney Registration for CLE credit; works with Attorney Registration to ensure CLE is current; maintains Financial Disclosure Statement.

What’s in it for you:
The Supreme Court of Ohio offers a generous compensation package which includes salaries reviewed annually for market adjustments; health, vision, dental, and life insurance; 14% employer contribution to the state retirement plan (OPERS); tuition reimbursement; flex time; and paid vacation, personal and sick time earned in the first month of employment.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

What we’re looking for:
Requires at least six years progressive experience in an administrative role supporting director level or higher position or an equivalent combination of formal education and experience. Bachelor’s degree preferred.

Paralegal experience will be considered a plus.

Experience in a legal environment and knowledge of the state judicial system and state government practices is preferred.

This position also requires considerable organizational and administrative skills, superb communication and interpersonal skills, the ability to work independently, the ability to conduct basic research on the Internet and the ability to handle multiple complex projects.

Strong proofreading, composition and editing skills required.

Must have a good command of Microsoft Office applications to include proficiency in Word, Excel and PowerPoint and Adobe PDF.

Ability to respond appropriately to sensitive and/or confidential issues; deal effectively with the public and persons at the highest level of state government, including judicial and legislative leaders is a must.

Technical Skills: Administrative Support/Services

Professional Skills: Attention to Detail

Supplemental Information

This is an exempt unclassified position that reports to a Justice of the Supreme Court of Ohio. The salary for this position is $82,264.00.

Application Process
Mailed or faxed applications will be accepted. To be considered for this position, candidates must apply online at www.careers.ohio.gov, or send a resume and cover letter to ShanahanResume@sc.ohio.gov, or deliver an application by December 2, 2024, to the Supreme Court of Ohio, 65 S. Front St., Columbus, OH 43215.

1. Complete application
2. Include a resume
3. Include a cover letter

Only completed applications will be considered. In response to your application, this system will send you a confirmation email. Interviews will be scheduled as soon as practical. We will contact you if you are selected for an interview. Please do not duplicate your application and please, no phone inquiries.

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.