Job Description
Position Title: Operations Associate
Reports to: Director of Operations
Status: Full-Time
Location: Arlington, VA
Overview:
Assist in day-to-day office operations, including accounts payable and receivable; payroll; assisting onboarding of new employees; accounting reports; cash-on-hand management and cash projections; human resources management; credit card and bank account reconciliation; and responding to tasks as necessary. Prioritize and manage multiple projects simultaneously with the supervision of the Director of Operations.
Key Responsibilities:
- Code, submit, record, archive, and maintain all invoices and check files
- Distribute and process all new hire paperwork and personnel updates
- Enroll employees in benefits, when eligible
- Build and maintain relationships with all vendors
- Accounts payable: process/code incoming invoices, review expense reports for accuracy coordinate with bookkeeper for entry into QuickBooks, and cut all checks
- Reconcile credit card receipts by reviewing, classifying, and obtaining receipts for each expense
- Maintain a log of employees’ vacation/sick days
- Process bi-monthly payroll
- Run financial reports
- Oversee annual audit of the previous year’s finances
- Coordinate with bookkeeper to prepare 1099 and W-2 tax forms each year
- Purchase supplies
- Assist the executive director and other staff as needed
Experience/ Education/Qualifications:
- High school diploma or equivalent
- Associate’s degree or higher
- 1-3 years prior administrative experience
- Excellent written and oral communications
- Strong interpersonal relationship-building skills
- Professionalism and diplomacy
- The ability to work as a member of a team and follow instructions and procedures
- Effective time management skills; detail-oriented and well-organized
- Experience in QuickBooks is desired but not a requirement
- Ability to learn new skills in short order
- American Principles Project Benefits package includes:
- CareFirst Blue Cross/Blue Shield PPO Healthcare plan
- Option to contribute to a 401(k) (no matching at this time)
- Flexible Spending Account
- Flexible Spending Account Dependent Care Allowance
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