Leadership and STAY FLY Programs Coordinator

Position Title: Leadership and STAY FLY Programs Coordinator

Reports To:  San Mateo County Leadership and STAY FLY Programs Manager

Community: San Mateo

Office Location: Redwood City, CA (up to 50% hybrid role of in-person and remote)

Compensation: $23.04/annually (estimated $47,913/annually) generous benefits package

Status: Full-time, non-exempt

About Fresh Lifelines for Youth

Fresh Lifelines for Youth is an award-winning non-profit whose mission is to partner with youth to unlock their potential, disrupt the pipeline to prison, and advance justice in California and beyond. By 2030, through partnering with young people, communities, and systems, FLY will contribute to the fight for equity and justice by taking concrete steps to dismantle California’s pipeline to prison, equip 30,000 youth to transform their lives and create meaningful opportunities for them to live healthy, free, and productive lives. For more information about Fresh Lifelines for Youth, please visit: www.flyprogram.org

Leadership & STAY FLY Programs Coordinator - Position Summary

Reporting to the San Mateo County Law and STAY FLY Programs Manager, the Programs Coordinator is responsible for direct service and supporting all functions of running effective and efficient programs. This position will be responsible for coordinating all program activities for the Leadership and STAY FLY programs, managing data entry, and helping to deliver FLY’s STAY FLY curriculum for transition-aged youth (18-25). The ideal candidate is passionate about social and racial justice, youth development and youth voice, and inspiring youth and young adult adults to transform the systems that impact them. They will demonstrate the ability to coordinate and manage collaborative projects effectively. The ideal candidate will have a connection to the San Mateo County community and will be familiar with local community based organizations. They will have strong organizational skills and be confident in supporting youth leadership development and facilitating discussion-based curriculum with Transition-Aged Youth (TAY).

Position Responsibilities

Coordinate Materials and Logistics for Events & Workshops

• Organize and coordinate logistics for program workshops, field trips, and events, including purchasing supplies and snacks, reserving rooms and event venues, preparing and transporting materials, and ordering meals 
• In collaboration with STAY Lead Case Manager, support weekly workshops for STAY FLY, including reviewing and adapting curriculum to TAY requests/interests
• Provide ongoing support to program teams to ensure they have the materials they need
• Manually track all aspects of event execution in planning spreadsheets 
• Create event flyers prior to program events and trainings
• Maintain and update all necessary information into FLY’s ETO database, Google Drive, and Dropbox folders, ensuring accuracy (program enrollment, program attendance, youth paperwork, evaluation surveys, etc.)
• Manage and organize youth/young adult liability waivers, medical binders, and ensure paperwork is up to date and physically with the team at each event—in case of youth emergencies
• Transport youth to and from designated program events and activities, as needed
• Enter program reimbursements into our budget tracking systems, submit to accounting, and provide updates to the Programs Manager on spending trends 

Provide Programmatic Support - Youth Leadership Development and TAY Law-Related Education 

• Co-facilitate STAY FLY curriculum with Lead Case Manager, in the community and local jails
• Prepare and project-manage annual Leadership Program Retreat for 20+ youth and 10+ staff members, including staff training, all materials/food, location, and activities
• Work with Leadership Program Manager to prepare youth for Peer Mentorship and Service Learning Internship project; facilitate trainings and meetings alongside youth to develop their leadership skills
• Support Leadership Team in pitching program and recruiting youth to join new cohort each year, including designing a recruitment calendar 

 Core Competencies: Skills and behaviors that FLY expects and develops all staff to exhibit across all positions at various levels of proficiency (early stage, intermediate  and advanced) 

• Cultural Responsivity: Demonstrates an openness and commitment to equity, justice, and belonging. This includes being aware of one’s own bias and privilege, building an understanding of systems of oppression, and valuing diverse perspectives; you take actions to learn and contribute to an environment that creates power-sharing, access, and opportunity within our community.
• High Quality: The ability to own your work, be accountable, and take initiative to produce high-quality results. This includes setting and achieving standards that demonstrate a high level of care and commitment to our mission, our population, our colleagues and our partners.
• Collaboration: The ability to work effectively within a team and intentionally across teams to contribute to FLY’s mission and agency goals. When working with others, you exercise your strengths and build on the strengths of others.
• Communication: The ability to convey information effectively with consideration of the situation and audience. This includes communicating clearly with people of different backgrounds and cultures in which you demonstrate self-awareness, empathy, and active listening. 
• Problem Solving: Applies critical thinking to problem solving that considers multiple perspectives and actively identifies creative solutions to address individual and systemic challenges. 
• Adaptability: The ability to adapt and respond to change effectively. This includes engaging in continuous learning, maintaining a solutions orientation, and proactively seeking opportunities to be supportive of change that  best serves our mission.