Accounting Clerk

The Rocky Mountain Immigrant Advocacy Network (RMIAN) is a nonprofit organization that provides free immigration legal services to individuals in immigration detention and to children and their families throughout Colorado. RMIAN promotes knowledge of legal rights, provides effective representation to ensure due process, works to improve detention conditions, and promotes a more humane immigration system, including alternatives to detention.

RMIAN has an immediate opening for a full-time Accounting Clerk. This position will report to RMIAN’s Vice President of Finance and will work closely with other members of the finance team. The accountant will be responsible for an array of accounting and finance duties including, but not limited to, managing monthly close procedure and day-to-day transactional processing of Accounts Payable and Accounts Receivables.

The ideal candidate is a highly organized individual with the ability to work independently while also being able to coordinate and collaborate with team members. This position is designed for an individual with at least 1-3 years or more of accounting or finance experience. This position requires extreme attention to detail and organization skills. The ideal candidate has a demonstrated passion for immigrant rights and/or social justice issues and is deeply committed to RMIAN’s mission.

Responsibilities:

Accounts Payable

• Management of weekly Accounts Payable Process Including:
• New Vendor Setup and W-9 Maintenance
• Review invoices for accuracy, obtain approvals where necessary and input into the general ledger
• Print checks, obtain signatures, mail checks, file all supporting documentation
• Complete annual 1099 reporting for vendors/subcontractors with the IRS

Accounts Receivable

• Management of monthly/quarterly Accounts Receivable Process Including:
• Gather time sheets from staff and receipts/bills to be charged to funding source
• Actively follow up on outstanding invoices, including AR collections calls
• Generate invoices due to RMIAN from various external parties including clients, funders and government entities
• Prepare and deposit accounts receivables and donor/grant checks including monitoring of bank account balances for accuracy
• Enters donations into donor database and ensure accurate data entry and regular data hygiene.

Financial Statements / Month End Close Procedures

• Manage month end close process to ensure accurate issuance of financial statements
• Ensure accurate time reporting by RMIAN staff to support invoicing and payroll allocation
• Prepare/post all month end journal entries and financial activity (e.g., deposits, and credit card)
• Reconcile all balance sheet accounts
• Maintain all accounting files and records including detailed receipts for credit card transactions
• Support annual issuance of audited financial statements

Budgeting / Financial & Grant Reporting

• Support the annual operating budget process, create financial models and input budget information into QB for reporting
• Support preparation of budgets / financial reports for philanthropic and federal grants including new proposals and periodic reporting for existing donors
• Support Monitoring/Analysis of spending by Donor, report to management as necessary including tracking of all grant outstanding balances and projected spending

Payroll / SIMPLE

• Ensure proper completion of timesheet records by RMIAN staff including monitoring and reporting on timesheet compliance

Key Competencies Needed for Success:

• Detail oriented with the ability to work independently on multiple tasks at once
• Organize documentation both electronically and physically
• Quality and accuracy driven
• Proficiency with QuickBooks
• Proficiency with Excel skills, including functions such as lookups and pivot tables
• Ability to maintain an effective level of business literacy about the organization and apply a critical/analytical approach to business decisions
• Ability to maintain a high degree of confidentiality on sensitive personnel and organizational matters
• Ability to engage in team meetings as a way to develop and leverage relationships within and across work groups to achieve results
• Strong written and verbal communication skills
• Ability to prioritize activities and work in self-directed manner against tight deadlines in a team-oriented environment
• Proficiency with Microsoft Office and Google Docs
• Diverse lived experiences and ability to honor and appreciate those of others
• Demonstrated appetite to engage with JEDI (Justice, Equity, Diversity, and Inclusion) work and/or conversations
• Demonstrated passion for the RMIAN mission and ability to deeply understand the complexities of the work that RMIAN is doing in the immigration system
• Preference for Accounting education/designation or previous experience
• Preference for experience with GAAP and general ledger accounting

Requirements:

• Bachelor’s Degree in Accounting or related field or the cumulative of related experience preferred
• Nonprofit experience preferred
• At least 1-3 years of accounting experience required
• RMIAN is committed to the care of our staff and community, and thus requires COVID-19 vaccination for all staff members. All new hires must provide proof of vaccination against COVID-19 or request a reasonable accommodation prior to commencing their employment with RMIAN.

Location:

• This position is based out of RMIAN’s office located in Westminster, Colorado. RMIAN’s operations are currently on a hybrid remote/in-person model, requiring at least two days a week of work in RMIAN’s office, or other work-related locations.