Seasonal Inbound Sponsored Programs Admissions Assistant

AFS-USA is part of a worldwide network of AFS partner organizations that work together to advance global education and foster meaningful connections across cultures. As the network’s largest partner, AFS-USA works to increase the global competency of U.S. citizens by providing a variety of international and intercultural learning experiences to individuals, families, schools, and communities. We are proud of our Staff from our national office in New York City as well as home offices across the county, who collaborate with our more than 2,000 AFS-USA Volunteers to deliver high quality programs and global education resources. These include immersion-based study abroad experiences in over 40 countries worldwide; opportunities to host foreign AFS exchange students; and global learning workshops and curricula for educators, schools and businesses.

AFS-USA manages several programs of the U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA), which provide scholarships for adolescents to participate in international exchange programs. Two of these programs for international students hosted in the U.S. are called the Kennedy-Lugar Youth Exchange and Study (YES) program (www.yesprograms.org), and the Future Leaders Exchange and Study (FLEX) program (www.discoverflex.org). The Sponsored Programs department at AFS focuses on maintaining relationships with the funder and incorporating the sponsored programs into overall AFS programming. The Seasonal Inbound Sponsored Programs Admissions Assistant will work closely with the Sponsored Programs YES and FLEX teams.

The Seasonal Inbound Sponsored Programs (ISP) Admissions Assistant works closely with the Inbound Sponsored Programs Admissions Coordinators and the ISP Team to manage the data integrity of applicant information in program databases including Global Link and AIS. Ideal candidates will have prior administrative experience, including proven ability to write and edit communications, aggregate data, and effectively collaborate with team members on multifaceted projects.

DUTIES/RESONSIBILITIES:

Administration

• Reviewing and evaluating student application materials with a particular focus on assessing academic and medical eligibility for the programs.
• Collaborating with the Sponsored Programs Admissions Coordinators to communicate with international partners regarding student application materials and follow up.
• Supporting the ISP team, communicating effectively within AFS-USA, maintaining accurate data entry in both Global Link and AIS (internal and external databases).
• Provide timely and accurate responses or information to all parties while adhering to contact standards.
• Ad hoc projects as assigned.

Application Review

• Closely review all application forms for quality and completion utilizing process checklists and verify student academic and medical information in necessary databases.
• Work with the Sponsored Programs Senior Specialists and Inbound Sponsored Programs Admissions Coordinators to ensure that all applications are complete and clear and ensure all missing documents are followed up upon.
• Assist in various tasks related to the host family placements, included but not limited to, writing student bios and identifying special placement considerations.

Database Management

• Create, integrate, and manage student records, including preparing and uploading student application components and maintaining host family, host school and local contact information.
• Ensure 100% accuracy of data entry and updates in Global Link and AIS.
• Upload forms to Global Link database/AIS database and other data entry as needed.
• Collaborate with Sponsored Programs Admissions Coordinators to create innovative and streamlined approaches to data management.

QUALIFICATIONS:

• Bachelor’s degree in data management, Education, International Studies, or related field preferred; minimum of at least two years post high school education or three years related work experience required.
• Proficiency in using Microsoft Office software suite (specifically Word, Excel, Outlook, OneDrive) and Google suite
• Ability to learn and adapt to new systems
• Track record of working collaboratively to achieve results, especially in intercultural settings
• Excellent verbal, written, and interpersonal communication skills
• Ability to manage competing priorities and deadlines
• Excellent organizational and customer service skills
• Strong attention to detail
• Study abroad/international experience preferred
• Commitment to the mission and principles of AFS Intercultural Programs

WORK EXPECTATIONS:

The regular business hours of AFS-USA are Monday - Friday, 9AM - 5PM EST. The standard work week is 35 hours. You must be available for the entire duration of the seasonal position which is approximately six months. The Seasonal Inbound Sponsored Programs Admissions Assistant must be flexible to work outside these hours, occasionally on weekends, if needed as required by goals and deadlines. Applicants for this position located in the NYC area are preferred however, all U.S. based applicants will be considered.

SALARY:

The compensation for this position is $18/hourly. This position is eligible for overtime pay and sick & safe leave.

COMMITMENT TO DIVERSITY:

AFS-USA is committed to maintaining a culture of diversity, inclusion, and equity. We seek applicants from all backgrounds to ensure that we have the best, most creative talent on our team.

NON-DISCRIMINATION:

AFS-USA is committed to a work environment in which all individuals are treated with respect and dignity. AFS-USA prohibits all forms of unlawful discrimination, harassment and retaliation, including behavior which targets an individual or group based on perceived or actual characteristics, such as but not limited to: race, color, religion, creed, sex (including pregnancy, childbirth and related medical conditions), national origin, age, disability, military service, veteran status, marital status, partnership status, sexual orientation, familial status, gender identity, gender expression, transgender status, genetic predisposition or carrier status, alienage, citizenship status, caregiver status, status as a victim of domestic violence, sex offense or stalking, unemployment status, status as a certified medical marijuana patient or any other legally protected classification.