Chief of Staff/Office Manager

Kimberly-Clark
Washington, DC, USA
Posted on  

Job Description


Position Title: Chief of Staff/Office Manager


Kimberly-Clark is looking for a team oriented, innovative, hardworking individual to provide a full range of administrative and organizational support to Vice President, Global Government Relations and to serve as the Operations Manager for the Government Relations function based out of Washington, D.C.


 


The position is in person Tuesday, Wednesday and Thursday in the Washington, D.C. GR office with remote work as an option on Monday and Friday


 


In person presence required when necessary on Monday and Fridays depending on office meetings, events or visits by external or Kimberly-Clark colleagues


 


Key Responsibilities


  • Efficiently provide full range of highly skilled and complex administrative duties to the leaders and extended team to ensure objectives, strategies and tactics are accomplished in a timely manner
  • Maintain confidentiality with highly sensitive materials and information
  • Manage calendars, meeting notices and conference room reservations
  • Provide personnel administrative support with responsibilities including travel arrangements and preparation of itineraries, meeting and conference arrangements, preparation of agendas and handouts for weekly staff meetings, and maintaining supply cabinets for the teams.
  • Organize, prepare, distribute and file information (electronic and written) to maintain effective communications and information systems
  • Support set up, orientation, and onboarding logistic tasks for new hires to the department
  • Manage a variety of reporting processes and communications as established or as developed
  • Enter on-line requisition and engage with the procurement team in support of materials management
  • Maintain solid interpersonal relationships with employees at all levels of the organization, develop and maintain effective business contacts with vendors and services
  • Welcome guests to the office, arrange meeting agenda, materials and meals as needed and represent the organization with a high level of professionalism and in an effective and gracious manner
  • Work directly with VP on development and finalization of GR budget and liaise with procurement and accounting to enter budget and manage monthly budget reviews
  • Serve as the primary representative to accounting and process invoices and membership dues for K-C as they pertain to the GR function
  • Provide proactive support on presentation development, executive communications and briefing materials for C-Suite executives and external government officials including within the Congress, Executive Branch and Diplomatic Community
  • Execute purchasing responsibility for department’s office supplies, computer peripherals and other items
  • Serve as principal representative to the building management and with K-C’s real estate and property team as it regards K-C GR’s office space needs and requirements
  • May be required to contribute to projects and activities not included in other principal accountabilities to assist in the accomplishment of business objectives and professional development


 


 


 


About You


 


Your entrepreneurial mind sparks when you see opportunities


You’re drawn to opportunities, innovation and new value creation — and that’s why we’re drawn to you. You’re able to take direction as well as create it. You’re flexible, resourceful, and can work around issues and find new routes, where necessary, to a profitable goal. Our company celebrates your way of thinking and doing and would like to meet you.


 


You Also Possess


You’re driven to perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.


  • Bachelor's Degree in business administration, marketing, sales, HR, finance, or a related area or equivalent work experience
  • 10+ years of continuous work experience preferably in a professional administrative capacity
  • Proficiency in Windows, Word, Excel, PowerPoint
  • Excellent typing, filing, record keeping, grammar, spelling written and oral communication skills
  • Ability and willingness to work overtime on an occasional basis to meet workload demands
  • Professional Assistant Certificate of Excellence is a plus


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