Executive & Program Assistant

We are seeking a full-time Executive & Program Assistant to join our team and support our commitment to government accountability and social justice for children, with a desired start date in the late spring/early summer of 2024. 

Children’s Rights is a national advocacy organization that has, for over 25 years, championed the legal rights of children impacted by government systems. Every day, children and their families are harmed by America’s child welfare, juvenile justice, education, immigration, and healthcare systems. These systems, and failures across multiple systems, also disproportionately harm children and families of color, LGBTQ/TGNC, youth with disabilities, migrant youth and other minority youth, and the harms and risks of harm are compounded further for youth with intersectional identities. Children’s Rights uses civil rights impact litigation, policy expertise, and public education to hold governments accountable for keeping all kids safe and healthy. 

Our work tackles a variety of historic and emerging social justice issues impacting children and their families. Recent campaigns have targeted, for example, the unnecessary and devastating separation of Black children from their families, the unnecessary placement of youth in dangerous congregate care facilities, the lack of mental health services for Medicaid-eligible children, the unjust treatment of unaccompanied immigrant minors, the pervasive practice of administering powerful and dangerous psychotropic drugs to children in foster care without adequate oversight, systemic discrimination against LGBTQ youth in custodial settings, and the grave outcomes for older youth “aging” out of government systems. 

Job Summary

Provide high-level administrative support by conducting research, preparing reports, handling information requests, liaising with Board of Directors, handling ad-hoc projects, and performing clerical functions such as scheduling, preparing correspondence, board meeting materials, handling travel arrangements, arranging conference calls and audio visual meetings.

Duties/Responsibilities

·         Scheduling/calendaring for Executive Director and Chief Program Officer

·         Liaise with board of directors

·         Prepare for quarterly board meetings, including preparation of board packet, room set up, refreshments, audio-visual needs, building access

·         Scheduling board of directors and select board committee meetings

·         Attend/take minutes at full board and select board committee meetings

·         Handle miscellaneous correspondence/communications/occasional drafting of same

·         Conduct research on organizations and individuals as requested

·         Fulfill internal and external requests for organizational materials

·         Set up of conference meetings, including opening up and dividing conference room as required

·         Set up audio/visual meetings for executive and other meetings

·         Distribute daily mail

·         Comply with requests for organizational materials

·         Handle travel arrangements for all CR staff

·         Assist with scheduling of candidate interviews

·         Distribute monthly Amex invoices to all corporate cardholders, including scanning and emailing to remote staff

·         Prepare Amex reconciliation reports

·         Manage all aspects of Concur system of expense reporting and conduct trainings for new staff

·         Act as organizational admin for Zoom, train staff on how to utilize Zoom and assist with troubleshooting

·         Coordinate bi-monthly office events and provide administrative support for annual gala

·         Executive & Program Assistant may be asked to perform other duties/take on projects as required by organizational needs.

Experience and Qualifications:·        

• Bachelor’s Degree required·        
• At least 3-5 years’ experience supporting a C-level executive.·        
• Excellent communication skills, both written and oral
• Demonstrates initiative
• Exercises sound judgment
• Excellent organizational and time management skills
• Facility/fluency with technology and applications, e.g., Microsoft Office Suite, Zoom
• Teamwork
• Problem Solving Skills (identifying problems and reviewing related information to develop and evaluate options and implement solutions)

Applicants with prior personal involvement in the systems we fight to improve and/or with other diverse life experiences and perspectives are especially encouraged to apply.  For more information, please visit our website: www.childrensrights.org.

Supervisory Responsibilities:  None.

Salary/Benefits:  Salary range is from $65 to $70K, commensurate with experience.  Children’s Rights offers an excellent benefits package, including generous PTO, medical, dental, flex spending accounts, paid parental leave, and retirement plan.

Physical and Travel Requirements:  Prolonged periods remaining stationary at a desk and working on a computer.  Travel is not required.

Location:  Downtown Manhattan.  Hybrid work environment: can work remotely 2 days per week with requirement to work from the office at least 3 times per week.