Program Coordinator

 ABOUT FIRST 5 FUNDAMENTALS 

First 5 Fundamentals (F5F) is a collective projects incubator founded as a non-profit organization in 2008. Our vision is that communities across Washington State design and implement solutions to complex problems together. Our mission is to uphold communities in achieving their collective goals for children and families. In practice, we are a team of expert communicators, facilitators, strategic thinkers, partnership builders, project managers, and creative designers. We are passionate about making the world a better place for children and families by harnessing the strengths and ideas that live within communities. F5F currently supports four initiatives – the Pierce County Early Childhood Network, Washington Communities for Children, Northwest Early Learning Coalition, and Visions for Early Learning Coalition. Learn more about our organization and values here.   

ABOUT WASHINGTON COMMUNITIES FOR CHILDREN 

Washington Communities for Children (WCFC) is a statewide network of Regional Early Childhood Coalitions (see picture below). Our mission is to connect and coordinate local and statewide efforts across Washington’s early childhood system. WCFC Regions have trusted relationships with over 1,000 local organizations and individuals, including early learning providers, social service agencies, early intervention services, child welfare organizations, libraries, juvenile courts, school districts, public health agencies, higher education, families, and many others. WCFC Regions are supported by a team of specialists, or State Leads, focused on policy and advocacy, equity, data, and community engagement. These coalitions, organizations, and individuals aim to build relationships, learn together, identify challenges, and test ideas, all in the spirit of improving child and family wellbeing. 

JOB RESPONSIBILITIES

Under the supervision of the State Director, the WCFC Program Coordinator is responsible for providing administrative and program support for the statewide Washington Communities for Children (WCFC) Network. Specific duties include:  

Administrative Activities 

• Plan and coordinate in-person WCFC Advocacy Day and WCFC Annual Retreat logistics and communications including event registration, participant stipends, hotel reservations, catering, room reservations, etc.  
• Manage virtual meeting logistics including Google calendar invites, Zoom setup/management, note taking, follow-up meeting communications, etc. 
• Manage WCFC supplies including ordering promotional materials, office supplies, etc. 
• Prepare report documents for grants/contracts (frequency varies by funding source) 
• Maintain, update, and organize all WCFC documents on the cloud-based platform Box 
• Maintain and organize WCFC project workplans via the task management software Asana 
• Other administrative duties as assigned and agreed upon 

Communication Activities 

• Maintain WCFC contact lists 
• In collaboration with WCFC State Director, Data & Evaluation Manager, and WCFC Leadership team publish WCFC monthly newsletter and bi-monthly internal team updates 
• Manage WCFC website and WCFC social media accounts; keep content and contact information up to date, share WCFC highlights, promote events, etc. 
• In collaboration with the First 5 Fundamentals Communications Director, create external communication materials including reports and other publications as needed 
• Create template communication materials to streamline flow of state-to-local information sharing (ex: template emails to schedule meetings with legislators) 
• Uphold WCFC brand guidelines 
• Reflect and uphold F5F’s commitment to anti-racism, equity, and social justice in WCFC communication channels 

The right person for the position can often be described as: 

• Committed to anti-racism  
• Highly organized 
• Attentive to detail  
• Curious 
• Creative 
• An active listener 
• Flexible and adaptive  
• Can work independently and collaboratively in a fast-paced environment 
• Highly responsive and communicative – verbally and in writing 
• Comfortable and experienced with a variety of writing styles (emails to legislators, social event invitations, social media posts, etc.) 
• A storyteller 

 QUALIFICATIONS 

• 3+ years of experience in communications and administrative support 
• Demonstrated commitment to equity, social justice, and anti-racism 
• Exceptional communication, project coordination, and organizational skills 
• Ability to interact effectively with diverse groups 
• Ability to work independently in a mostly virtual environment 
• Ability to occasionally lift boxes and office supplies up to 30 pounds, and setup event spaces for in-person gatherings 
• Access to reliable transportation, and able to attend in-person events and staff meetings in/around Tacoma every 1-2 months
• Demonstrated experience using Box, Canva, Google, Squarespace, MailChimp, Jotform, and/or other technology platforms.